Virtual Assistant - 21097

somewhere; United States; Remote; USD 18.000 - 24.000; Teilzeit

Zusammenfassung

This Virtual Assistant role focuses on proactive, highly organized support for an executive team. You will manage complex schedules, handle travel logistics, prepare meetings, and maintain confidential information with discretion.

Ideal candidates have 3+ years in administrative or executive assistant roles, strong English communication, and expert use of Google Workspace. The position is remote, part-time (20 hours/week) aligning with US business hours.

Qualifikationen

• Minimum 3+ years of experience in Administrative/Executive support roles.
• Exceptional written and verbal English communication with a professional tone.
• Strong proficiency in Google Workspace (Docs, Sheets, Slides, Calendar, Gmail).
• Outstanding organizational skills with proactive problem-solving mindset.
• Absolute discretion handling confidential information.

Aufgaben

• Manage the Managing Director's executive calendar across multiple time zones.
• Organize travel itineraries, flights, accommodations, ground transport, and expenses.
• Prepare meeting agendas, minutes, and distribute materials ahead of time.
• Draft and manage professional correspondence and memos for the Managing Director.
• Streamline day-to-day administrative operations across the holding company and portfolio businesses.
• Maintain secure, confidential files and databases with careful records management.

Kenntnisse

English communication

Calendar management

Administrative support

Attention to detail

Discretion

Tools

Google Workspace

Excel/Sheets

Jobbeschreibung

Role: Virtual Assistant

Working Hours: Monday-Friday, 20hrs/week in US business hours

About the Role:

We are seeking a proactive, highly organized, and detail-oriented Virtual Assistant. In this role, you will act as a key partner, managing day-to-day administrative operations, complex schedules, and critical administrative tasks. Working within a fast-paced company, you will help streamline workflows, maintain seamless communications, and ensure our executive operates at peak efficiency. This is a fantastic opportunity for a reliable, self-motivated professional who thrives in a dynamic environment and enjoys driving administrative excellence.

Key Responsibilities:

• Executive Calendar & Scheduling Management : Coordinate, schedule, and manage the Managing Director's calendar across multiple time zones, resolving scheduling conflicts proactively.
• Travel & Logistics Coordination : Organize comprehensive travel itineraries, including booking flights, accommodations, ground transportation, and managing related expense reporting.
• Meeting Preparation & Support : Schedule meetings, prepare agendas, record minutes/action items, and ensure all prep materials are provided to the Managing Director beforehand.
• Communication & Correspondence : Draft, review, and manage professional correspondence, emails, and memos on behalf of the Managing Director, serving as a reliable point of contact.
• Administrative & Operational Support : Streamline day-to-day administrative operations of the holding company, coordinate with portfolio businesses, and handle ad-hoc executive requests.
• Information & Record Keeping : Organize and maintain secure internal files and databases, ensuring high-priority and sensitive information remains completely confidential.

Qualifications & Skills:

• Experience : Minimum of 3+ years of experience as an Administrative Assistant, Executive Assistant, or a similar operations support role
• Communication : Exceptional written and verbal English communication skills, with a professional, polished, and friendly tone
• Technical Skills : Strong proficiency in Google Workspace (Docs, Sheets, Slides, Calendar, Gmail) and modern remote communication tools. Advanced Excel/Google Sheets proficiency is an advantage.
• Organization : Outstanding organizational and multitasking skills with sharp attention to detail and a proactive, problem-solving mindset
• Discretion : Absolute discretion and experience handling highly confidential business and financial information