Executive Virtual Assistant

MCI, LC; Virginia Beach (VA); Remote; USD 40,000 - 80,000; Full time

Job summary

An established industry player is seeking a detail-oriented Executive Virtual Assistant to enhance operational efficiency. This role involves high-level administrative tasks, including calendar management, travel coordination, and report preparation. The ideal candidate will possess strong organizational and communication skills, ensuring timely support for executives. Join a dynamic team committed to excellence and innovation, where your contributions will play a vital role in driving business success. If you thrive in a fast-paced environment and are eager to make an impact, this opportunity is perfect for you.

Qualifications

• Proven experience as an Executive or Virtual Assistant.
• Familiarity with legal research databases and document management.

Responsibilities

• Managing emails, scheduling meetings, and travel arrangements.
• Conducting online research to support projects and decision-making.

Skills

Organizational Skills

Time Management

Communication Skills

Analytical Skills

Education

Diploma in Office Administration

Secretarial Studies

Tools

Microsoft Office

Google Workspace

Telecommunications Software

Job description

MCI is a leading Business Process Outsourcing (BPO) company that specializes in delivering tailored solutions to meet the diverse needs of our clients. With a commitment to excellence and a focus on innovation, we have established ourselves as a trusted partner in the industry.

We are seeking a highly organized, detail-oriented Executive Virtual Assistant to join our team. As an Executive Virtual Assistant, you will perform a variety of high-level administrative tasks to support our senior managers. Responsibilities include managing calendars, making travel arrangements, and preparing expense reports.

The ideal candidate should be well-organized, have excellent time management skills, and be able to work independently. Your contribution will help increase our business efficiency by providing personalized and timely support to our executives.

Applicants must complete a full application on our careers page, including screening questions and a brief pre-employment test.

Position Responsibilities

1. Administrative Tasks: Managing emails, scheduling meetings, providing reminders, and handling travel arrangements.
2. Calendar Management: Creating and maintaining schedules of events, appointments, and tasks.
3. Research: Conducting online research to support projects and decision-making.
4. Writing: Maintaining records, preparing reports, and managing documentation.
5. Scheduling Events and Travel: Planning events and coordinating travel logistics including flights and accommodations.

Candidate Qualifications

All motivated and confident applicants are encouraged to apply. Ideal candidates have:

• A diploma in Office Administration or Secretarial Studies.
• Proven experience as an Executive or Virtual Assistant.
• Experience in the telecommunications industry, understanding FCC regulations, data privacy laws, and cybersecurity.
• Familiarity with legal research databases, document management, and telecommunications software.
• Strong analytical, organizational, and communication skills, with the ability to meet deadlines.
• Experience in international travel booking.
• Proficiency in Microsoft Office, Google Workspace, and relevant software.
• Ability to work independently and handle confidential information discreetly.
• High-speed internet connection (20 Mbps+ download).

Conditions of Employment

• Authorization to work in the job's country.
• Willingness to undergo background/security checks and drug screening.

Compensation

Starting salary is based on experience, with annual reviews based on performance and tenure.

Physical Requirements

This role is largely sedentary, involving sitting/standing for long periods, operating office equipment, and occasional physical movement.

Reasonable Accommodation & Diversity

We provide accommodations for disabilities and embrace diversity, ensuring a respectful, discrimination-free workplace.

About MCI

MCI is a top-ranked BPO provider with facilities across North America and South Africa, recognized for rapid growth and industry leadership. We offer a broad range of tech-enabled business services, employing over 10,000 professionals.

Disclaimer

This job description provides a general overview and is not exhaustive. Duties may change, and employment is at-will.