Virtual Assistant

Naylor, LLC; United States; Remote; USD 40,000 - 70,000; Full time

Job summary

An innovative organization is on the lookout for a highly organized virtual assistant to support top executives in their daily operations. This role involves managing communications, scheduling, and administrative tasks to ensure seamless workflow. The ideal candidate will thrive in a dynamic environment, showcasing exceptional multitasking abilities and a proactive approach to problem-solving. Join a forward-thinking team that values member engagement and offers a chance to contribute to impactful projects. If you have a keen eye for detail and a passion for supporting leadership, this opportunity is perfect for you!

Qualifications

• 2-3 years of virtual executive support experience required.
• Strong written and verbal communication skills essential.

Responsibilities

• Manage emails, schedule appointments, and coordinate meetings.
• Prepare reports and conduct data entry efficiently.

Skills

Communication Skills

Multitasking

Problem-Solving

Attention to Detail

Self-Motivation

Education

Associate Degree

Bachelor's Degree

Tools

Microsoft Office Suite

DocuSign

Trello

Slack

Zoom

Outlook

CRM Software

Job description

Overview

Naylor Association Solutions is a dynamic, industry-leading organization dedicated to building stronger associations by delivering a combination of member engagement and revenue-generating solutions. Our integrated solutions span all major functional areas, including publishing and communications, trade shows and events, software and web development solutions, e-learning solutions, and association advising services.

We are seeking a highly organized and detail-oriented virtual assistant to provide administrative support to the President and CEO and ensure the smooth running of daily operations. The ideal candidate will possess excellent communication skills, the ability to multitask, and a proactive approach to problem-solving.

This role requires the ability to attend in-office meetings and events as needed.

Responsibilities

1. Proven experience working in a corporate or professional business environment.
2. Manage emails and respond to inquiries promptly.
3. Calendar management, scheduling appointments, and coordinating meetings.
4. Prepare reports, presentations, and correspondence as required.
5. Conduct data entry with accuracy and efficiency.
6. Ensure deadlines and deliverables are met.
7. Manage travel arrangements, including flights and accommodations.
8. Perform market research and gather information on specific topics.
9. Assist in planning and coordinating small projects.
10. Create and manage social media content, schedule posts, and engage with followers.
11. Utilize DocuSign for document management and electronic signatures.
12. Perform other ad-hoc tasks as assigned.

Qualifications

1. Associate degree required, Bachelor’s degree preferred.
2. Proven track record with 2-3 years of virtual executive support experience.
3. Strong professional presence and ability to adapt to changing needs with grace and a sense of urgency.
4. Ability to anticipate needs and prioritize tasks effectively.
5. Excellent written and verbal communication skills.
6. Expert proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
7. Familiarity with platforms such as Trello, Slack, Zoom, Outlook, CRM software is a plus.
8. Self-motivated, attention to detail, and the ability to work independently.

Naylor Association Solutions is an equal opportunity employer and is committed to hiring a diverse workforce.