Executive Virtual Assistant

GrowthAssistant; United States; On-site; USD 60,000 - 80,000; Full time

Job summary

An established industry player is looking for a detail-oriented Executive and Project Management Assistant to support its leadership team. This role involves high-level organization, planning, and communication to ensure projects run smoothly. You will manage calendars, prepare meeting notes, and utilize tools like G Suite and Asana to keep everything on track. If you thrive in a fast-paced environment and have a knack for multitasking, this could be your next great opportunity. Join a dynamic team that values your contributions and offers a supportive work-from-home setup with a variety of bonuses and benefits.

Benefits

Healthcare Plan

Holiday Paid Time Off (PTO)

Paid Time Offs (PTO)

Attendance Bonus

Performance Bonus

Anniversary Bonus

Referral Bonus

Qualifications

• 2+ years experience with G Suite and Google Sheets is essential.
• Experience with project management tools like Asana is a must-have.

Responsibilities

• Manage calendars, organize meetings, and take meeting notes.
• Prepare weekly reports and maintain contact management.

Skills

G Suite

Google Sheets

Excel

Asana

Slack

Docusign

Calendly

Tools

CRM (Hubspot preferred)

Canva

Job description

Join GrowthAssistant as Executive and Project Management Assistant!

We’re seeking a sharp and reliable Executive and Project Management Assistant to provide high-level support to our leadership team. In this role, you'll be at the center of planning, organization, and communication—helping to keep projects on track and leaders focused on what matters most. If you're detail-driven, resourceful, and love keeping things running smoothly, this could be the perfect opportunity for you.

Salary Range: PHP 70,000 - 80,000 per month
Note: Rate/Salary will depend on your current competencies matched to the position’s job description and requirements based on the assessment results.

The Benefits

• Work Set-up: Permanent Work From Home
• Bonuses:
  • Attendance Bonus of $25 for every monthly perfect attendance
  • Performance Bonus
  • Anniversary Bonus of PHP 5,000 for your 1st year in service and PHP 10,000 for 2 to 3 years in service
  • Referral Bonus of $300 for every successful referral
• Holiday Paid Time Off (PTO) for 7 days in a year
• Paid Time Offs (PTO) for 6 days in a year
• Healthcare Plan

CORE TASKS:

• Calendar management (i.e. booking meetings, Zoom calls, appointments, etc.)
• Take meeting notes and prepare dossiers for key meetings
• Daily agenda management (i.e. top of day email, daily prep for meetings, key task reminders, etc.)
• Organizing Asana (or other similar project management tool) Board (i.e tag in stakeholders that are involved, request additional info if it’s lacking, prioritize against other stakeholders, etc.)
• Weekly Reporting - once the dashboard is created & processes are stood up, pull performance weekly & send it out to the team
• Check with key stakeholders regularly to get feedback on team’s processes & understand where their teams are focused so we can get visibility into what may be coming
• Contacts Management – organize and update your contacts so your network will grow more
• Ad hoc data exports and dashboard updates - client to provide templates

MUST-HAVE:

• 2+ years experience with G Suite a must-have
• Experience with Slack or similar
• 2+ years of Google Sheets or Excel experience is a must-have (intermediate experience)
• 2+ years experience with Asana or other project management tool is a must-have
• Experience with Docusign or similar, Calendly or similar

NICE-TO-HAVE:

• 1+ years experience with a CRM (Hubspot preferred)
• Light social media support (organic posts only) - client to provide creative and copy
• Light design (ability to polish collateral in Canva or similar)

GROW-INTO:

• Ghostwrite outreach notes to ICP using templates/scripts provided by client
• Overall CRM administration and maintenance - client to provide prescriptive direction
• Templated email outreach and response using Mixmax or similar - client to provide templates/scripts and goals

If you're ready to take on a high-impact operations role and support executives in a fast-paced environment, apply today!