Executive Virtual Assistant

Executive Help Now; United States; Remote; USD 40,000 - 80,000; Full time

Job summary

Join a dynamic and innovative team of Executive Virtual Assistants at a forward-thinking company! This fully remote role offers the chance to provide top-tier support to executives, ensuring their operations run smoothly. You will engage in a variety of high-level tasks, from email and calendar management to research and project coordination. The ideal candidate is detail-oriented, tech-savvy, and thrives in a collaborative environment. Enjoy the flexibility of remote work while being part of a supportive culture that values continuous growth and teamwork. If you are passionate about making a positive impact, this opportunity is perfect for you!

Benefits

Remote Work

Flexible Schedule

Supportive Culture

Continuous Growth Opportunities

Qualifications

• 4+ years of executive administrative support experience preferred.
• Proficiency in Google Suite, Microsoft Office, and project management tools.

Responsibilities

• Manage emails, calendars, and client communications effectively.
• Provide high-level administrative support and project management.

Skills

Attention to Detail

Organizational Skills

Communication Skills

Time Management

Problem Solving

Tech Savviness

Education

Associate Degree or Higher

Equivalent Work Experience

Tools

Google Suite

Microsoft Office

Trello

Asana

Slack

Salesforce

HubSpot

Zoho

QuickBooks

Email Marketing Tools

Job description

Join Our Rockstar Team of Executive Virtual Assistants! (100% Remote - Contractor - Work From Home)

Every incredible company starts as a vision—an idea fueled by passion, purpose, and the desire to make an impact. Executive Help Now! (EHN) is no different. We exist to elevate businesses by providing top-tier virtual support, and our secret sauce? A team of exceptional virtual assistants who thrive on making a difference.

We’re not just another virtual assistance agency—we’re a dynamic, tech-savvy, and people-centered team that matches each client with a dedicated VA based on skills, personality, and work style. Our blend of industry experience, cutting-edge technology (yes, including AI!), and commitment to excellence makes EHN the go-to service for executives who demand the best.

Now, we’re looking for game-changers—people who love what they do, take pride in their work, and find joy in helping others succeed. If this sounds like you, keep reading!

Work from Home Must have a reliable internet connection, a desktop/laptop computer with security software and VPN. Position Timeline/Start Date: Ongoing, effective immediately. Competitive Pay, Tailored to You! We value your skills and expertise! As an independent contractor with us, your compensation will be based on your experience, skill set, and project assignments. Whether you're just getting started or a seasoned pro, we ensure fair and rewarding pay for your contributions!

Who You Are

You’re not here for just another job—you want to be part of something bigger. If you: Want to be a part of something bigger than yourself, Bring peace, joy, and happiness to others, Have a servant’s heart and love making a positive impact, Enjoy teamwork, collaboration, and a culture of support, Love the flexibility of working as a 1099 contractor, Are eager to continuously learn, grow, and innovate,

Then you might be exactly who we’re looking for!

What You’ll Do

We match your skills to the client. As an Executive Virtual Assistant with EHN, you’ll take on a variety of high-level support tasks to help our clients stay organized, efficient, and ahead of the game, including (but not limited to):

1. Email & Inbox Management – Organize, respond, and manage inboxes based on client needs and EHN best practices.
2. Calendar Management – Schedule meetings, coordinate appointments, and proactively manage conflicts.
3. Research & Planning – Provide research for travel, events, special projects, and more.
4. Proofreading & Editing – Ensure presentations, documents, and communications are polished and professional.
5. Meeting Coordination – Draft agendas, take minutes, and follow up on action items.
6. Expense & Invoice Management – Track and organize business expenses and invoices.
7. Administrative Support – Transcription, correspondence, data entry, and document organization.
8. Project Management – Keep projects on track and ensure deadlines are met.
9. Social Media Management – Assist with content creation and account maintenance.
10. Other Duties – Every client is different, and tasks will vary based on their unique needs.

Communication is Key!

We believe in clear, proactive communication—both with clients and within our team. That means:

1. Acknowledging tasks promptly and completing them on time.
2. Keeping clients informed of progress and potential roadblocks.
3. Tracking and logging billable hours accurately.
4. Seeking support from the EHN team when needed (we’ve got your back!).

Why You’ll Love Working with EHN

1. Remote Work, Real Connections – Work from home while being part of an amazing, collaborative team.
2. Flexibility – Enjoy a schedule that allows for work-life balance.
3. Supportive Culture – We celebrate wins together and learn from challenges as a team.
4. Continuous Growth – Learn new tools, sharpen your skills, and stay ahead in the virtual assistance industry.

What We’re Looking For

1. Meticulous attention to detail (typos don’t stand a chance!)
2. Experience with AI tools like ChatGPT/OpenAI (or willingness to learn!)
3. Ability to stay calm under pressure & manage multiple priorities
4. Strong organizational skills & ability to meet deadlines (while recognizing scope creep!)
5. Tech-savviness & comfort learning new platforms

Qualifications

1. 4+ years of executive administrative support experience (C-level preferred)
2. Availability: Monday - Friday, 8 AM - 5 PM ET
3. Associate degree or higher (or equivalent work experience)
4. Proficiency in Google Suite, Microsoft Office, Trello, Asana, Slack, and email marketing tools (Constant Contact, Mailchimp, MailerLite)
5. Experience with CRM platforms (Salesforce, HubSpot, Zoho) a plus
6. Familiarity with QuickBooks, Concur, or other expense tracking software preferred
7. Social media & graphic design experience is a bonus
8. Interest in (or experience with) video podcast production is a plus!

Who We Are at Executive Help Now!

At EHN, we don’t just check tasks off a list—we solve problems our clients didn’t even know they had, in ways they don’t even understand! We take pride in what we do, and our clients trust us to bring creativity, efficiency, and reliability to their businesses.

Our Core Values:

1. Honesty & Integrity – We communicate openly and act with transparency.
2. Innovation & Creativity – We embrace new ideas and adapt to challenges.
3. Collaboration – We believe teamwork makes the dream work.
4. Passion – We love what we get to do and bring enthusiasm to every project.
5. Customer Satisfaction – We go above and beyond for our clients.

If you’re ready to be part of a high-energy, supportive, and innovative team, we’d love to hear from you! Apply today and let’s make an impact—together.

P.S. Were you referred by one of our awesome Rockstars? Let us know at [e-mail] so we can properly thank them!

Seniority level

• Mid-Senior level

Employment type

• Other

Job function

• Administrative
• Industries
• Business Consulting and Services