Real Estate Executive Virtual Assistant

Hubstaff blog; Miami (FL); Remote; USD 40,000 - 80,000; Full time

Job summary

An innovative firm is seeking a proactive Executive Support professional to enhance operational efficiency. This role involves managing calendars, coordinating client interactions, and preparing essential reports. The ideal candidate will have experience in real estate or a related field, demonstrating strong communication skills and a high level of professionalism. You'll work independently while managing multiple tasks in a fast-paced environment. If you're looking to make a significant impact and thrive in a dynamic setting, this opportunity is perfect for you.

Qualifications

• 3+ years as an executive assistant or operations manager.
• Familiarity with U.S. real estate practices and tools.
• Ability to manage multiple tasks and deadlines effectively.

Responsibilities

• Manage calendars, coordinate meetings, and track follow-ups.
• Prepare reports and maintain property listings.
• Develop SOPs and manage CRM data accuracy.

Skills

Calendar Management

Communication Management

Report Preparation

Client Coordination

Social Media Scheduling

Project Management

Data Accuracy

Written Communication

Verbal Communication

Education

High School Diploma

Bachelor's Degree (preferred)

Tools

Google Workspace

Microsoft Office

Zoom

Slack

Follow Up Boss

Salesforce

HubSpot

Asana

ClickUp

Trello

Job description

A.G Assists HQ: Florida, Miami, United States Remote job May 6

Executive Support

• Manage and optimize calendars, appointments, and scheduling
• Coordinate meetings, take meeting notes, and track follow-ups
• Handle inbox and communication management (email filtering, client follow-up, etc.)
• Prepare reports, presentations, and spreadsheets
• Maintain and update property listings (MLS, CRM platforms, websites)
• Coordinate with clients, agents, and vendors on transactions
• Assist with listing preparation, including gathering property details and marketing assets
• Monitor contract deadlines, ensure compliance, and manage document flow

Administrative & Systems Management

• Develop and maintain SOPs and operational workflows
• Manage CRM and ensure data accuracy (e.g., Follow Up Boss, Salesforce, HubSpot)
• Oversee project management tools (Asana, ClickUp, Trello)
• Support hiring/onboarding processes for new agents or staff

Marketing & Client Engagement (Bonus if experienced)

• Assist with social media scheduling, basic design (Canva), or content planning
• Help organize events, client appreciation campaigns, or referral programs
• 3+ years as an executive assistant, operations manager, or virtual assistant in real estate or a related field
• Familiarity with U.S. real estate practices, terminology, and tools
• Proficient in Google Workspace, Microsoft Office, Zoom, Slack, and cloud-based tools
• Experience with CRMs (Follow Up Boss, KVCore, etc.) and MLS platforms is a plus
• Strong written and verbal communication skills
• High level of professionalism, discretion, and reliability
• Ability to work independently, manage deadlines, and multitask