Executive VA: Business Operation Assistant (Fully Remote)

Confidential; United States; Remote; USD 42,000 - 64,000; Full time

Job summary

Confidential, a growing speaking and executive coaching business, seeks an Executive & Business Operations Virtual Assistant to manage technology, systems, and operational processes from a remote location.

You will build and maintain business systems and landing pages, onboard coaching clients, schedule, and handle communications while supporting marketing content, email campaigns, and social media. The role emphasizes automations, integrations, and tool recommendations.

Qualifications

• Experience supporting a growing speaking/coaching business.
• Ability to document SOPs and build standard processes.
• Experience onboarding clients and managing scheduling/communications.
• Familiarity with marketing content and email campaigns.

Responsibilities

• Manage business systems and landing pages.
• Troubleshoot technical issues and document SOPs.
• Support coaching client onboarding, scheduling, and communications.
• Assist with marketing content, email campaigns, social media.
• Develop automations and integrations; recommend tools.

Skills

Highly organized

Proactive

Tech-savvy

Operations mindset

Tools

GoHighLevel

Squarespace

Mailchimp

CoachAccountable

Stripe

Job description

• Seeking a highly organized and proactive Executive & Business Operations Virtual Assistant to support a growing speaking and coaching business.
• This role focuses on managing technology, systems, and operational processes, going beyond traditional administrative support.

Key Responsibilities:

• Manage business systems, build landing pages, troubleshoot technical issues, and document SOPs.
• Support speaking business operations, coaching client onboarding, scheduling, and communications.
• Assist with marketing content, email campaigns, social media, and executive administrative tasks.
• Work with platforms like GoHighLevel, Squarespace, Mailchimp, CoachAccountable, and Stripe.
• Build automations, maintain integrations, and recommend tools to improve efficiency.

Success Metrics:

• Become familiar with business operations within 30 days and independently manage core tasks by 90 days.
• Continuously improve systems and evolve into a trusted operational partner.

Confidential

A growing professional speaking and executive coaching business supported by a remote operations team. They are looking for a long-term virtual assistant to manage technology, systems, and operational processes, with a culture that values initiative, organization, and continuous improvement.