Remote Executive Assistant

myVA Rocks; United States; Remote; USD 25,000 - 33,000; Full time

Job summary

myVA Rocks is seeking an experienced Executive Virtual Assistant to provide high-level administrative and operational support to C-suite leaders from a 100% remote setup. The role emphasizes proactive calendar management, email oversight, travel planning, and efficient coordination of meetings with internal and external stakeholders.

The ideal candidate has 5+ years in similar roles, excellent communication, and the ability to prioritize multiple tasks while working independently.

Qualifications

• 5+ years of experience as an Executive Assistant or similar role supporting C-suite leaders.
• Strong experience with calendar management and inbox management.
• Excellent written and verbal communication skills.
• Ability to prioritize competing demands and work independently.
• Proactive approach and strong attention to detail.

Responsibilities

• Manage complex executive calendars, including scheduling, prioritization, time management, and conflict resolution.
• Manage executive email and inboxes, including organizing messages, drafting responses, tracking follow-ups, and flagging priorities.
• Provide day-to-day executive administrative support to help leaders stay focused on high-priority work.
• Triage requests, manage competing priorities, and protect executive time.
• Prepare leaders for meetings by coordinating agendas, materials, schedules, and follow-up items.
• Coordinate meetings and communication with internal teams, clients, partners, and other stakeholders.
• Support leadership meetings, board-related activities, and cross-functional projects.
• Coordinate domestic and international business travel, including itineraries, reservations, changes, and logistics.
• Track expenses and maintain accurate records.
• Document processes and identify opportunities to improve workflows and administrative efficiency.
• Handle confidential and sensitive information with professionalism and discretion.

Skills

Calendar management

Email management

Travel coordination

Executive support

Communication

Tools

G Suite

Microsoft Outlook

Slack

Job description

myVA Rocks is looking for an experienced Executive Virtual Assistant / Executive Assistant to provide high-level administrative and operational support to C-suite executives, founders, CEOs, and senior leaders.

This is a great opportunity for an experienced Executive Assistant who is proactive, organized, resourceful, and comfortable working independently. Our VAs help busy leaders protect their time, stay organized, manage competing priorities, and keep business moving.

If you naturally think a few steps ahead, communicate clearly, catch the details others miss, and enjoy making a busy executive's day run more smoothly, we'd love to hear from you.

The Details

Contract: Up to 40 hours per week

Location: 100% remote

Schedule: Flexible, with consistent availability required during standard U.S. business hours

Rate: $20/hour

Additional client availability may be required depending on the needs of the executive you support.

Availability during our primary collaboration hours:

8:00am - 11:00am PST

9:00am - 12:00pm MST

10:00am - 1:00pm CST

11:00am - 2:00-m EST

What You'll Do

• Manage complex executive calendars, including scheduling, prioritization, time management, and conflict resolution
• Manage executive email and inboxes, including organizing messages, drafting responses, tracking follow-ups, and flagging priorities
• Provide day-to-day executive administrative support to help leaders stay focused on high-priority work
• Triage requests, manage competing priorities, and use sound judgment to protect executive time
• Prepare leaders for meetings by coordinating agendas, materials, schedules, and follow-up items
• Coordinate meetings and communication with internal teams, clients, partners, and other stakeholders
• Support leadership meetings, board-related activities, and cross-functional projects
• Coordinate domestic and international business travel, including itineraries, reservations, changes, and logistics
• Track expenses and maintain accurate records
• Document processes and identify opportunities to improve workflows and administrative efficiency
• Handle confidential and sensitive information with professionalism and discretion

What We're Looking For

• 5+ years of experience as an Executive Assistant, Executive Virtual Assistant, Administrative Assistant, or similar role supporting C-suite executives, founders, CEOs, or senior leaders
• Strong experience with executive calendar management and inbox/email management
• Excellent written and verbal communication skills, including strong grammar and professional communication
• Strong judgment and the ability to prioritize competing demands
• A proactive approach: you see what needs to happen and take action without waiting to be asked
• Excellent attention to detail, organization, and follow-through
• Comfortable managing multiple priorities and shifting deadlines in a fast-paced environment
• Professional, dependable, and trustworthy
• Able to work independently while communicating effectively with clients and the myVA Rocks team
• Comfortable working with technology and learning new software, systems, and processes quickly

Why myVA Rocks?

Our VAs come from all kinds of backgrounds and are building meaningful careers in a 100% remote environment where flexibility, joy, and great work go hand in hand. We value people who bring a positive attitude, take pride in the details, genuinely care about the people they support, and believe in lifting others as they rise. We’re all about creating a culture where people feel supported, enjoy what they do, and have the flexibility to thrive both at work and in life.

If you're an experienced Executive Assistant who loves being the person behind the scenes who keeps everything moving, makes life easier for others, and takes pride in helping people succeed, we'd love to meet you!

Where You Can Work

This position is currently available to candidates who work and reside in: AL, AZ, AR, CO, DE, FL, GA, ID, IN, IA, KS, KY, LA, ME, MD, MI, MN, MS, MO, MT, NE, NV, NH, NM, NC, ND, OH, OK, OR, PA, RI, SC, SD, TN, TX, UT, VT, VA, WA, WI, WV, WY.

myVA Rocks, LLC may request consumer reports, as defined by the federal Fair Credit Reporting Act, on you from a consumer reporting agency in connection with your employment application and for employment purposes. A consumer report is a compilation of information that might affect your employability. These reports may contain information that might affect your employability. These reports may contain information that might affect your employability, relating to your character, general reputation, personal characteristics and mode of living. These reports may contain information relating to your criminal history, credit history, driving or motor vehicle records, education or employment history, or other background checks.