Executive Travel & Expense Coordinator (Hybrid)

Aramark; Philadelphia (Philadelphia County); Hybrid; USD 55,000 - 75,000; Full time

Job summary

Aramark is seeking an Executive Administrative Assistant, Travel & Expense Administration, to provide dedicated support to Regional Vice Presidents and senior leaders. You will manage travel, expense reporting, and complex schedules with a focus on discretion and efficiency.

The role requires strong organization, proactive service, and the ability to handle sensitive information in a fast-paced environment. Hybrid onsite work in Philadelphia is expected three days per week.

Qualifications

• High school diploma or equivalent; Associate's degree preferred.
• 2+ years of executive administrative support, travel coordination, expense administration, or related experience preferred.
• Ability to manage confidential and sensitive information with discretion.

Responsibilities

• Executive Expense Management: Prepare, submit, and reconcile expense reports for Regional Vice Presidents; ensure reports are accurate and supported by documentation; monitor outstanding expenses and ensure compliance; partner with Finance on questions and reimbursement issues.
• Travel Management & Coordination: Coordinate all travel arrangements (airfare, hotel, ground transportation); manage changes and disruptions; develop travel itineraries and supporting materials; serve as primary travel contact.
• Executive Administrative Support: Provide high-quality admin support for Regional Vice Presidents; coordinate meeting logistics and materials; assist with presentations and document management; support special projects and strategic initiatives.

Skills

Attention to detail

Organization & time management

Discretion with sensitive information

Customer service

Verbal & written communication

Prioritization

Education

High school diploma or equivalent

Associate's degree preferred

Tools

Microsoft Office Suite

Excel

Outlook

Job description

Aramark is seeking an Executive Administrative Assistant, Travel & Expense Administration, to provide dedicated support to Regional Vice Presidents and senior leaders. You will manage travel, expense reporting, and complex schedules with a focus on discretion and efficiency.

The role requires strong organization, proactive service, and the ability to handle sensitive information in a fast-paced environment. Hybrid onsite work in Philadelphia is expected three days per week.