Executive Team Assistant – Flexible, Remote Support

Rand Mutual - RMA; Parktown (NC); Hybrid; USD 42,000 - 60,000; Full time

Benefits offered by this job

Competitive salary

Flexible work arrangements

Job summary

Rand Mutual Assurance seeks a proactive Team Assistant to support the Head of Quality Management and the Head of Customer Service. You will ensure efficient delivery of departmental services through skilled administration and coordination.

You will manage diaries, coordinate meetings, draft minutes, prepare reports, and handle travel and budgeting tasks. A Diploma in Office Administration and 2–3 years of experience are preferred, with flexible work options offered.

Qualifications

• Grade 12/Matric is required.
• Diploma in Office Administration adds advantage.
• 2–3 years' experience assisting teams or executives.

Responsibilities

• Provide comprehensive secretarial and administrative support to the Heads.
• Manage diaries, calendars, and coordinate appointments and meetings.
• Prepare agendas, distribute inputs, and compile Exco packs.
• Attend meetings, take minutes, and circulate actions timely.
• Prepare reports, presentations, and general correspondence.
• Coordinate travel arrangements and end-to-end travel planning.
• Monitor deadlines, processes invoices, and manage budgets.

Skills

Organizational skills

Time management

Verbal & written communication

Customer service orientation

Confidential records handling

Event coordination

Education

Grade 12 / Matric

Diploma in Office Administration

Job description

Rand Mutual Assurance seeks a proactive Team Assistant to support the Head of Quality Management and the Head of Customer Service. You will ensure efficient delivery of departmental services through skilled administration and coordination.

You will manage diaries, coordinate meetings, draft minutes, prepare reports, and handle travel and budgeting tasks. A Diploma in Office Administration and 2–3 years of experience are preferred, with flexible work options offered.