Team Administrator

Avencia Talent Solutions; Chicago (IL); On-site; USD 50,000 - 70,000; Part time

Job summary

A global insurance company is seeking an experienced Team Administrator in Chicago, IL. The role involves providing comprehensive administrative support including calendar management, travel coordination, and meeting support. The ideal candidate should possess strong organizational skills, attention to detail, and experience in stakeholder management. Contract employment is offered for candidates with 3-5 years in a similar role, preferably in the insurance or legal sectors. The position requires proficiency in Microsoft Office and corporate systems.

Qualifications

• 3–5 years of experience in a similar administrative role.
• Experience in the insurance or legal sector is preferred.
• Strong organizational and time-management abilities.

Responsibilities

• Coordinate complex calendars for senior stakeholders.
• Arrange domestic and international travel itineraries.
• Prepare agendas and take accurate meeting minutes.
• Provide administrative support to two key stakeholders.
• Ensure all documentation meets corporate standards.

Skills

Organizational skills

Time management

Attention to detail

Stakeholder management

Microsoft Office Suite proficiency

Job description

Our client is a large global insurance company seeking an experienced and highly organized Team Administrator to provide comprehensive administrative support to a dynamic team within a corporate environment. This role requires exceptional attention to detail, strong stakeholder management skills, and the ability to thrive in a fast‑paced, professional setting. The ideal candidate will have prior experience in calendar management, travel coordination, and minute‑taking.

Key Responsibilities

• Calendar Management: Coordinate complex calendars for senior stakeholders and team members.
• Travel Coordination: Arrange domestic and international travel, including itineraries and accommodations.
• Meeting Support: Prepare agendas, take accurate minutes, and ensure timely distribution of action points.
• Team Support: Provide administrative support for 2 key stakeholders and their 4–5 direct reports and assist with day‑to‑day operational needs.
• Corporate Communication: Ensure all correspondence and documentation meet corporate standards.

Requirements

• Experience: 3–5 years in a similar administrative role.
• Insurance or legal sector experience preferred.
• Skills:
  • Strong organizational and time‑management abilities.
  • Excellent attention to detail and accuracy.
  • Robust personality with confidence to manage senior stakeholders.
  • Proficiency in Microsoft Office Suite and corporate systems.

Seniority level: Associate

Employment type: Contract

Job function: Administrative, Office Administration and Administrative and Support Services

Location: Chicago, IL