Executive Support & Travel Coordinator

Overstock.Com; Nashville (TN); On-site; USD 52,000 - 75,000; Full time

Benefits offered by this job

401k match

Flexible schedules

Tuition reimbursement

Leadership development program

Mentorship program

Employee resource groups

Job summary

Beyond Retail Group is seeking an experienced Executive Assistant to support executives in Nashville. You will manage calendars, coordinate travel, prepare expense reports, and handle confidential information with discretion. The role emphasizes strong communication, accuracy, and cross-team collaboration.

This position offers a fast-paced environment with growth opportunities in operations and leadership support. A high school diploma is required, and a flexible, proactive mindset is valued.

Qualifications

• 2+ years in an EA, coordinator, or admin role.
• Experience juggling calendars and booking travel.
• Comfort with numbers — reconciling expenses or managing a budget.
• Solid Microsoft 365 skills (Outlook, Teams, Word, Excel); bonus if Concur.
• Clear, confident communication — written and verbal.
• An eye for detail and accuracy.

Responsibilities

• Own executive calendars end-to-end — scheduling meetings and blocking focus time.
• Book travel (domestic & international) and build practical itineraries.
• Prepare and submit expense reports on time; track travel spend.
• Draft correspondence and prep materials; keep records organized.
• Be the Behind-the-Scenes MVP, handling confidential information with discretion.

Skills

Calendar management

Travel booking

Expense reporting

Microsoft 365

Communication

Discretion

Self-starter

Collaboration

Education

High School Diploma

Tools

Concur

Job description

Beyond Retail Group is seeking an experienced Executive Assistant to support executives in Nashville. You will manage calendars, coordinate travel, prepare expense reports, and handle confidential information with discretion. The role emphasizes strong communication, accuracy, and cross-team collaboration.

This position offers a fast-paced environment with growth opportunities in operations and leadership support. A high school diploma is required, and a flexible, proactive mindset is valued.