Executive Support Associate - Nashville, TN

MissionHires; Nashville (TN); Hybrid; USD 50,000 - 70,000; Full time

Benefits offered by this job

Health Insurance

Dental Insurance

Life Insurance

Disability Insurance

401K

Vacation

Personal Days

Job summary

MissionHires is seeking an Executive Support Associate in Nashville, TN. This hybrid role supports the CEO by managing priorities and operations, blending analytical and operational execution.

The ideal candidate will have at least 3 years of experience in executive support, showcasing strong organizational skills and proficiency in Microsoft Office Suite. Eligible benefits include health, dental, and life insurance, along with a 401K plan.

Qualifications

• 3+ years of experience in executive support, operations, or analytical project management.
• Strong organizational, communication, and multitasking abilities.
• Analytical mindset with ability to interpret and communicate data insights clearly.

Responsibilities

• Manage CEO calendar, travel, correspondence, and task prioritization.
• Oversee daily office operations, ensuring timely communication.
• Analyze sales and usage data to generate actionable insights.

Skills

Organizational skills

Communication skills

Analytical skills

Multitasking abilities

Operational execution

Tools

Microsoft Office Suite

ERP systems

HubSpot

Job description

This role is an in office role, located in Bellevue, TN

The Executive Support Associate serves as a high-impact partner to the CEO, ensuring seamless coordination of executive priorities, office operations, and predictive business analytics. This hybrid role blends executive support, operational execution, and data-driven analysis to drive measurable improvements in leadership efficiency, inventory accuracy, and customer satisfaction.

The ideal candidate is highly organized, analytical, and proactive — someone who anticipates needs, thrives in a fast-paced environment, and contributes to both the strategic and tactical execution of company goals.

Executive & Leadership Support

• Manage CEO calendar, travel, correspondence, and task prioritization.
• Accompany CEO on customer visits, business trips, and industry events as needed.
• Prepare meeting materials, presentations, and agendas; capture action items and ensure follow-up completion.
• Anticipate leadership needs and proactively prepare reports or insights in advance of meetings.
• Handle confidential information with discretion and professionalism.

Operational Oversight & Administration

• Oversee daily office operations, ensuring timely communication, scheduling, and workflow visibility.
• Coordinate logistics for leadership meetings, vendor/customer visits, and cross-functional initiatives.
• Draft and distribute correspondence, reports, and executive summaries.
• Support cross-department accountability — ensuring deadlines, deliverables, and priorities are met.

Predictive Inventory & Data Analysis

• Monitor inventory levels using ERP/CRM systems and forecast demand trends to reduce shortages or overstock.
• Analyze sales and usage data to generate actionable insights and cost‑saving recommendations.
• Develop replenishment and purchasing strategies to optimize working capital and product availability.
• Partner with operations and finance teams to align data accuracy with business decisions.

Qualifications

• 3+ years of experience in executive support, operations, or analytical project management.
• Strong organizational, communication, and multitasking abilities.
• Proficiency with Microsoft Office Suite; experience with ERP and HubSpot preferred.
• Analytical mindset with ability to interpret and communicate data insights clearly.
• Proven discretion when handling confidential information.
• Flexibility to travel (domestic/international).

Cultural Fit

We’re looking for someone who:

• Operates with urgency, accountability, and integrity.
• Is results‑driven and comfortable in an entrepreneurial, fast‑paced environment.
• Combines analytical thinking with practical execution — both strategic and hands‑on.
• Thrives in partnership with leadership and is motivated by helping the company and team win.
• Brings positive energy, organization, and precision to every project.

Benefits

You will be eligible for Health Insurance, Dental Insurance, Life Insurance, Disability Insurance, 401K, Vacation, and Personal Days.