Executive Support Strategist for Global Events

Arena-Events-Grou; Oak Creek (WI); On-site; USD 70,000 - 110,000; Full time

Benefits offered by this job

Competitive Pay

Medical Insurance

401(k) with Match

Paid Time Off

Flexible Work Options

Career Growth

Team Culture

Employee Perks

Job summary

Arena Americas is seeking an Executive Support Coordinator to be the steady hand behind our CEO and senior leadership, anticipating needs, prioritizing competing demands, and maintaining discretion with sensitive matters.

This role goes beyond traditional admin support, offering real autonomy to drive business initiatives, align cross-functional teams, and polish communications for internal and external stakeholders.

Qualifications

• 7–10+ years in an administrative or executive assistant role, including 3+ years supporting senior leadership.
• Advanced MS Office (PowerPoint, Excel, Word).
• Rock-solid organizational skills and the ability to juggle multiple priorities in a fast-paced environment.
• Exceptional time management and a proven track record of staying calm and solution-oriented under pressure.
• Curiosity about technology, including collaboration and AI-enabled tools.
• High school diploma or equivalent.

Responsibilities

• Support executives with calendar management, travel, and meeting coordination.
• Prepare and polish presentations, reports, and briefing materials.
• Coordinate cross-functional initiatives and track deliverables.
• Draft and edit correspondence for senior leadership.
• Maintain discretion with confidential information.

Skills

Executive support

Calendar management

Prioritization

Communication

Discretion

AI tools curiosity

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Job description

Arena Americas is seeking an Executive Support Coordinator to be the steady hand behind our CEO and senior leadership, anticipating needs, prioritizing competing demands, and maintaining discretion with sensitive matters.

This role goes beyond traditional admin support, offering real autonomy to drive business initiatives, align cross-functional teams, and polish communications for internal and external stakeholders.