Executive Assistant to CEO & Leadership Team

Annonymous; Old Bridge (NJ); On-site; USD 70,000 - 110,000; Full time

Job summary

Annonymous seeks a highly organized, proactive Executive Support professional to work closely with the CEO and Executive Leadership Team in Old Bridge, NJ. You will manage priorities, schedules, travel, and communications to keep initiatives moving forward.

The role emphasizes cross-functional coordination, dashboarding, and incident-free execution in a fast-paced environment, with a focus on confidentiality and professional representation of the company.

Qualifications

• 5-7 years of related experience in executive administrative, coordination, or related field.
• Ability to manage competing priorities, confidential information, and cross-functional follow through in a fast-paced environment
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Concur, and relative AI tools.
• Excellent written and verbal communication skills

Responsibilities

• Administer the CEO’s priorities, delegated assignments, pending decisions, and important deadlines.
• Coordinate executive projects and initiatives to ensure ownership, follow-through, and timely completion.
• Monitor priorities, commitments, and open items to identify delays and escalation
• Maintain an organized executive dashboard reflecting priorities, ownership, deadlines, status, and next steps
• Coordinate the CEO’s calendar, meetings, travel, and other executive commitments
• Screen and route communications, meeting requests, and other matters requiring executive attention
• Prepare agendas, materials, action items, and follow-up documentation for executive meetings
• Coordinate cross-functional efforts involving executive leadership and stakeholders
• Resolve routine scheduling, communication, logistical, and administrative issues
• Represent the CEO professionally when communicating with employees, customers, vendors, advisors, and other stakeholders
• Coordinate business travel, reservations, meetings, events, expenses, and other executive logistics
• Maintain confidential executive records, files, trackers, templates, and documentation
• Utilize approved technology and AI tools to improve efficiency
• Troubleshoot administrative and workflow issues and implement practical solutions

Job description

Annonymous seeks a highly organized, proactive Executive Support professional to work closely with the CEO and Executive Leadership Team in Old Bridge, NJ. You will manage priorities, schedules, travel, and communications to keep initiatives moving forward.

The role emphasizes cross-functional coordination, dashboarding, and incident-free execution in a fast-paced environment, with a focus on confidentiality and professional representation of the company.