Executive Support Lead to the CEO — Autonomy & Impact

Arena Americas; Oak Creek (WI); On-site; USD 70,000 - 100,000; Full time

Benefits offered by this job

Competitive Pay

Medical, dental, and vision insurance

401(k) with Company Match

Paid Time Off & Holidays

Flexible Work Options

Career Growth Opportunities

Employee Perks

Job summary

Arena Americas is seeking an Executive Support Coordinator to be the steady hand behind our CEO and senior leadership. You will anticipate needs, triage priorities, and manage complex schedules with autonomy, shaping communications and cross-functional initiatives.

Join a fast-paced global events team that values discretion, ownership, and meticulous execution, with opportunities to influence executive workflows, travel planning, and project delivery across domestic and international teams.

Qualifications

• 7–10+ years in an administrative support or executive assistant role, including at least 3 years supporting senior leadership or executives
• Advanced Microsoft Office skills — PowerPoint, Excel, and Word are second nature to you
• Rock-solid organizational skills and the ability to juggle multiple priorities in a fast-paced environment
• Exceptional time management and a proven track record of staying calm and solution-oriented under pressure
• Curiosity about technology — including collaboration tools and AI-enabled tools
• High school diploma or equivalent

Responsibilities

• Act as a strategic gatekeeper for the executives — triaging requests, prioritizing issues, and aligning with business priorities
• Own complex executive calendars, coordinating meetings, agendas, and follow-ups so decisions get made
• Stay ahead of deadlines and risks, solving scheduling and workflow snags
• Coordinate cross-functional activities, track deliverables and timelines, and raise risks early
• Prepare and polish presentations, reports, and briefing materials to an executive standard
• Serve as liaison between executives and stakeholders, maintaining clear communication and follow-through
• Coordinate domestic and international travel and manage expense reporting with accuracy

Skills

Executive support

Microsoft Office

Organization

Time management

Communication

Curiosity about technology

Education

High school diploma or equivalent

Associate's degree

Bachelor's degree

Tools

Microsoft Office Suite

Job description

Arena Americas is seeking an Executive Support Coordinator to be the steady hand behind our CEO and senior leadership. You will anticipate needs, triage priorities, and manage complex schedules with autonomy, shaping communications and cross-functional initiatives.

Join a fast-paced global events team that values discretion, ownership, and meticulous execution, with opportunities to influence executive workflows, travel planning, and project delivery across domestic and international teams.