Executive Support Specialist - Hybrid Office

Amynta Group; Schaumburg (IL); Hybrid; USD 42,000 - 54,000; Full time

Job summary

Amynta Group in Schaumburg, IL is seeking an Administrative Assistant to provide proactive support to the executive team and senior leaders, handle phone coverage, mail, and general office tasks, and assist with travel planning and calendar management. This hybrid on-site role requires strong organization and discretion.

The position also covers day-to-day office operations, invoice processing, expense reporting, coordinating office supplies, and planning employee events.

Qualifications

• 3+ years of work experience as an Administrative Assistant
• Excellent organizational skills and ability to prioritize
• Good attention to detail and accuracy
• Strong verbal and written communication with all levels of employees
• Good judgment and discretion handling confidential information
• Proficiency with Microsoft Office applications (Outlook/Word/Excel/PowerPoint/Teams)
• Ability to work independently and solve problems
• Ability to manage multiple tasks simultaneously

Responsibilities

• Provide proactive executive support by anticipating needs and helping leaders stay organized.
• Assist with calendar management and travel planning as needed.
• Handle day-to-day office operations: phones, greeting guests, supplies, mail distribution, and expenses.
• Plan employee events: scheduling, agendas, venues, catering, follow-up items.
• Research and assist with company processes; handle confidential information with discretion.
• Support special projects and adapt to changing priorities and business needs.

Skills

Office organization

Calendar management

Travel planning

Communication skills

Discretion with confidential info

Microsoft Office

Independent work

Multi-tasking

Education

High School Diploma or equivalent

Bachelor's Degree (a plus)

Tools

Microsoft Office

Outlook

Word

Excel

PowerPoint

Teams

Job description

Amynta Group in Schaumburg, IL is seeking an Administrative Assistant to provide proactive support to the executive team and senior leaders, handle phone coverage, mail, and general office tasks, and assist with travel planning and calendar management. This hybrid on-site role requires strong organization and discretion.

The position also covers day-to-day office operations, invoice processing, expense reporting, coordinating office supplies, and planning employee events.