Executive Assistant to Department Chair - Hybrid

Partner's Healthcare; Boston (MA); Hybrid; USD 49,000 - 69,000; Full time

Benefits offered by this job

Hybrid work model

Job summary

Mass General Brigham is seeking an experienced Administrative Assistant to support the Chief of Staff at Spaulding Charlestown. The role is a hybrid, 40-hour-per-week position with on-site days and remote coordination as needed.

The successful candidate will manage complex calendars, prepare executive documents, handle confidential information, and assist with payroll-related tasks. Strong communication, organization, and discreet problem solving are essential.

Qualifications

• High school diploma or equivalent required; an associate’s degree in a related field preferred.
• Experience as anAdministrative Assistant to Executive or Chair or Senior Leader is required.
• Proficient in communicating clearly, proofreading, and handling sensitive information.

Responsibilities

• Manage schedules, arrange appointments, travel, meetings and conference calls.
• Prepare correspondence, meeting minutes, and executive summaries.
• Maintain files, budgets, and reimbursements; handle routine tasks with minimal supervision.
• Interpret and communicate executive or board intent to staff; support payroll functions for executives.
• Assist other administrative staff and participate in onboarding and training.

Skills

Administrative skills

Proofreading

Executive communication

Phone handling

Team leadership

Organization

Judgment and discretion

Prioritization

Problem solving

Medical terminology knowledge

Basic bookkeeping

Education

High School Diploma

Associate’s Degree in Related Field

Job description

Mass General Brigham is seeking an experienced Administrative Assistant to support the Chief of Staff at Spaulding Charlestown. The role is a hybrid, 40-hour-per-week position with on-site days and remote coordination as needed.

The successful candidate will manage complex calendars, prepare executive documents, handle confidential information, and assist with payroll-related tasks. Strong communication, organization, and discreet problem solving are essential.