Executive Support Specialist for Senior Leaders (Hybrid)

AEO; New York (NY); Hybrid; USD 65,000 - 85,000; Full time

Benefits offered by this job

Health care benefits including medical, vision, and dental

401(k) retirement benefits

Paid Time Off and sick leave

Discretionary bonuses

Job summary

AEO is seeking an Executive Staff Assistant in New York, NY to provide administrative support to the Senior Leadership team. You will manage scheduling, coordinate travel, and prepare important documents while ensuring clear communication across teams.

Qualified candidates should have a degree and at least 5 years of experience in a similar role, including managing international travel. Strong organizational and communication skills are essential. The position requires in-person collaboration and may offer remote work flexibility.

Qualifications

• 5+ years experience supporting Executive Leadership preferred.
• Experience booking international travel schedules and visa applications.
• Self-motivated with critical attention to detail.

Responsibilities

• Manage executive calendars and scheduling across time zones.
• Coordinate domestic and international travel arrangements.
• Prepare presentations and communications for business partners.

Skills

Analytical skills

Organizational skills

Interpersonal skills

Problem-solving skills

Written communication skills

Verbal communication skills

Education

Associate or Bachelor's degree

Tools

Google Workspace

Concur

Ariba

Job description

AEO is seeking an Executive Staff Assistant in New York, NY to provide administrative support to the Senior Leadership team. You will manage scheduling, coordinate travel, and prepare important documents while ensuring clear communication across teams.

Qualified candidates should have a degree and at least 5 years of experience in a similar role, including managing international travel. Strong organizational and communication skills are essential. The position requires in-person collaboration and may offer remote work flexibility.