Executive Support & Office Operations Lead

EY; New York (NY); On-site; USD 56,000 - 111,000; Full time

Benefits offered by this job

Medical and dental coverage

Pension and 401(k) plans

Paid time off options

Job summary

EY in New York is seeking an Executive Support Coordinator to provide high‑level administrative support to the organization, handling in‑office duties for local and visiting executives, coordinating events, and ensuring efficient operations across teams. You will manage calendars, prepare materials, and back up other assistants as needed.

The role emphasizes strong organizational skills, attention to detail, and the ability to handle multiple tasks in a dynamic environment within a diverse and

Qualifications

• Ability to provide in-office support five days a week.
• 4+ years of relevant business experience or combined no less than 2 years relevant experience and associates or higher degree.
• Proficiency in MS Word, Excel, PowerPoint, Teams and Outlook.
• Proficiency in automated calendar management tools (e.g. Outlook) and various IOS and Android mobile devices.
• Proficiency in MS SharePoint.
• Ability to obtain Public Notary License.

Responsibilities

• Assist in the planning, organization, and execution of local office events, including team meetings, training sessions, and corporate gatherings in compliance with meeting and events policy and process and in collaboration with CBRE as necessary
• Coordinate with Meeting and Events team on logistics such as venue selection, catering, and materials preparation to ensure successful event delivery
• Prepare and organize materials for onsite meetings, presentations, and reports, ensuring all necessary documentation is readily available
• Develop and maintain relationships with internal personnel at all levels to complete support activities
• Manage and coordinate small projects and track progress
• Leverage strong working knowledge of applicable firm and service line quality, risk and confidentiality policies and guidelines in daily business operations
• Apply and share knowledge obtained on firm technology, work processes, resources, structure and business of the firm/service line/functional group
• Use firm knowledge, tools and network of resources to execute on deliverables and solve problems that arise to meet customers’ expectations
• Maintain documents on appropriate file servers and repositories, aid in the adherence to and reinforcement of record retention policies
• Act as a backup for other executive assistants during absences or peak workloads, ensuring continuity of support for executives which may include booking travel arrangements, processing and tracking business expenses in compliance with firm policy
• Collaborate with the executive support team to facilitate smooth operations and effective communication

Skills

Attention to detail

Prioritization

Communication

Team collaboration

Independent work

Education

Associates or higher degree

Public Notary License

Tools

MS Word

MS Excel

MS PowerPoint

MS Teams

Outlook

MS SharePoint

Job description

EY in New York is seeking an Executive Support Coordinator to provide high‑level administrative support to the organization, handling in‑office duties for local and visiting executives, coordinating events, and ensuring efficient operations across teams. You will manage calendars, prepare materials, and back up other assistants as needed.

The role emphasizes strong organizational skills, attention to detail, and the ability to handle multiple tasks in a dynamic environment within a diverse and