Executive Assistant to Leadership – Hybrid/Remote

Asapp 2; New York (NY); Hybrid; USD 85,000 - 110,000; Full time

Job summary

ASAPP is seeking an Executive Assistant in New York City to support members of our leadership team. You will manage calendars, coordinate travel, and handle day-to-day office operations to ensure smooth executive workflows.

Responsibilities include scheduling, meetings, onboarding support, event planning, and benefits assistance. The role requires strong communication, discretion, and the ability to thrive in a fast-growing, hybrid environment.

Qualifications

• 2+ years of experience as an Executive Assistant supporting a senior executive.
• Heavy calendar, travel, and meeting planning experience.
• Ability to anticipate leadership needs and juggle multiple tasks with discretion.
• Excellent written and verbal communication skills; strong emotional intelligence and professionalism.

Responsibilities

• Own calendar management to ensure a productive workflow for leadership.
• Extensive scheduling via Google Calendar and prioritization of day-to-day communications.
• Coordinate internal and external meetings, logistics, agendas, and communications.
• Handle all travel arrangements including flights, hotels, and ground transportation.
• Provide expense support (via Ramp).
• Greet and assist employees, candidates, and visitors at the NYC office.
• Serve as a point of contact for vendors on daily office maintenance and events.
• Assist with new-hire onboarding scheduling and first-day setup.
• Support planning and execution of team events and offsites.
• Assist with day-to-day benefits administration and respond to employee questions.

Skills

Calendar management

Travel planning

Executive support

Communication

Confidentiality

Mac skills

Google Calendar

Google Meet

Tools

Google Calendar

Google Meet

Job description

ASAPP is seeking an Executive Assistant in New York City to support members of our leadership team. You will manage calendars, coordinate travel, and handle day-to-day office operations to ensure smooth executive workflows.

Responsibilities include scheduling, meetings, onboarding support, event planning, and benefits assistance. The role requires strong communication, discretion, and the ability to thrive in a fast-growing, hybrid environment.