Executive Support Specialist for Senior Leaders

Shield Engineering Group; United States; On-site; USD 60,000 - 85,000; Full time

Job summary

Shield Engineering Group is seeking a detail-oriented Senior Administrative Assistant to provide high‑level support to our executives and senior management team. The role covers scheduling, meetings, correspondence, data entry for accounting and HR, marketing support, and a variety of tasks to keep the office running smoothly.

The ideal candidate will manage calendars, coordinate communications, handle sensitive information with discretion, and assist with reports, proposals, and day‑to‑day

Qualifications

• Minimum experience as an administrative assistant or in a similar role.
• Strong organizational and time management skills.
• Experience with MS Office (Word, Excel, PowerPoint, Outlook) and strong communication.
• Bachelor's degree in business administration or related field preferred.

Responsibilities

• Coordinate executive communications including taking calls and responding to emails, interfacing with clients.
• Manage executives' calendars and set up meetings.
• Make travel arrangements and prepare expense reports.
• Assist in the preparation of reports, presentations, and data.
• Maintain office procedures and assist with day-to-day operations.
• Conduct research, compile data, and prepare documents for review.
• Support senior management with various administrative tasks as needed.

Skills

Administrative experience

Organizational skills

Communication skills

MS Office suite

InDesign

Canva

Discretion with confidential info

Education

Bachelor's degree in business administration or related field

Tools

InDesign

Canva

Job description

Shield Engineering Group is seeking a detail-oriented Senior Administrative Assistant to provide high‑level support to our executives and senior management team. The role covers scheduling, meetings, correspondence, data entry for accounting and HR, marketing support, and a variety of tasks to keep the office running smoothly.

The ideal candidate will manage calendars, coordinate communications, handle sensitive information with discretion, and assist with reports, proposals, and day‑to‑day