Executive Support Specialist for Leadership Teams

Estes Construction; Davenport (IA); On-site; USD 2,066,000 - 3,031,000; Full time

Benefits offered by this job

401K match

Medical insurance

Dental insurance

Vision Insurance

Life insurance

Disability insurance

HSA/FSA

Job summary

Estes Construction is seeking a highly organized Administrative Assistant to support executive leaders and shared services teams in Davenport, IA. You’ll coordinate calendars, travel, reports, and events, balancing priorities across Finance, Contracts, IT, Organizational Development, and Marketing & Communications.

The ideal candidate has 2–4 years of administrative experience, an associate degree or equivalent, and strong MS Office skills.

Qualifications

• 2–4 years of administrative support experience.
• Associate degree preferred; equivalent education considered.
• Experience supporting multiple leaders or departments.
• Proficiency in Microsoft Outlook, Word, PowerPoint, Excel.
• Strong organization, communication, proofreading, and document management.
• Sound judgment, discretion, and confidentiality.
• On-site in downtown Davenport, Mon–Fri; some evenings/weekends may be required.

Responsibilities

• Provide executive support to company leadership and shared services teams.
• Manage calendars, schedule meetings, and coordinate locations, materials, and communications.
• Arrange business travel, accommodations, and itineraries.
• Prepare and organize reports, presentations, project materials, files, and records.
• Coordinate approval workflows and help requests move forward on time.
• Support leadership meetings, company-wide events, and special functions.
• Identify ways to improve administrative processes and anticipate needs.

Skills

2–4 years administrative experience

Microsoft Outlook

Microsoft Word

PowerPoint

Excel

Strong organizational skills

Discretion & confidentiality

Education

Associate degree preferred

Tools

None

Job description

Estes Construction is seeking a highly organized Administrative Assistant to support executive leaders and shared services teams in Davenport, IA. You’ll coordinate calendars, travel, reports, and events, balancing priorities across Finance, Contracts, IT, Organizational Development, and Marketing & Communications.

The ideal candidate has 2–4 years of administrative experience, an associate degree or equivalent, and strong MS Office skills.