Administrative Assistant

Estes Construction; Davenport (IA); On-site; USD 2,066,000 - 3,031,000; Full time

Benefits offered by this job

401K match

Medical insurance

Dental insurance

Vision Insurance

Life insurance

Disability insurance

HSA/FSA

Job summary

Estes Construction is seeking a highly organized Administrative Assistant to support executive leaders and shared services teams in Davenport, IA. You’ll coordinate calendars, travel, reports, and events, balancing priorities across Finance, Contracts, IT, Organizational Development, and Marketing & Communications.

The ideal candidate has 2–4 years of administrative experience, an associate degree or equivalent, and strong MS Office skills.

Qualifications

• 2–4 years of administrative support experience.
• Associate degree preferred; equivalent education considered.
• Experience supporting multiple leaders or departments.
• Proficiency in Microsoft Outlook, Word, PowerPoint, Excel.
• Strong organization, communication, proofreading, and document management.
• Sound judgment, discretion, and confidentiality.
• On-site in downtown Davenport, Mon–Fri; some evenings/weekends may be required.

Responsibilities

• Provide executive support to company leadership and shared services teams.
• Manage calendars, schedule meetings, and coordinate locations, materials, and communications.
• Arrange business travel, accommodations, and itineraries.
• Prepare and organize reports, presentations, project materials, files, and records.
• Coordinate approval workflows and help requests move forward on time.
• Support leadership meetings, company-wide events, and special functions.
• Identify ways to improve administrative processes and anticipate needs.

Skills

2–4 years administrative experience

Microsoft Outlook

Microsoft Word

PowerPoint

Excel

Strong organizational skills

Discretion & confidentiality

Education

Associate degree preferred

Tools

None

Job description

For Estes Construction and our entire Team of Companies, we are people-focused, with a culture of growth and development. We have a collaborative team approach, prioritize safety and quality, and empower every team member to be a leader.

We’re looking for a highly organized, proactive Administrative Assistant who enjoys bringing structure to busy days and helping others do their best work. In this role, you’ll support executive leaders and shared services teams across Finance, Contracts, Information Technology, Organizational Development, and Marketing & Communications.

You’ll be a trusted resource behind the scenes—coordinating calendars, meetings, travel, communications, records, presentations, and internal events while handling sensitive information with care. The right person is detail-oriented, dependable, professional, and comfortable balancing priorities for multiple leaders and departments.

What You’ll Do

• Provide administrative and executive support to company leadership and shared services teams.
• Manage calendars, schedule meetings, and coordinate locations, materials, and initate communications.
• Arrange business travel, accommodations, and itineraries.
• Prepare and organize reports, presentations, project materials, files, and records.
• Coordinate approval workflows and help requests move forward accurately and on time.
• Support leadership meetings, company-wide gatherings, ribbon cuttings, groundbreakings, employee events, and other special functions.
  
• Identify ways to improve administrative processes and anticipate organizational needs.

What You Bring

• 2–4 years of administrative support experience.
• Associate degree preferred; equivalent education and experience will be considered.
• Executive support experience and experience supporting multiple leaders or departments are preferred.
• Strong proficiency in Microsoft Outlook, Word, PowerPoint, and Excel.
• Excellent organization, communication, proofreading, and document-management skills.
• Sound judgment, discretion, and a commitment to confidentiality.
• A positive, solutions-oriented approach and the ability to adapt when priorities change.
• Ability to work on-site in downtown Davenport Monday through Friday, with occasional evening or weekend availability

Benefits to fit your needs:

• Competitive hourly rate
• 401K with a 5% company match
• Full-time employees are eligible for medical, dental, vision, and life insurance
• Short-term and long-term disability insurance
• Health Savings and Flex Spending Account
• Generous paid time off programs prioritizing well-being and self-care
• Parental benefits
• Well-being and Employee Assistance Program
• Incentive Compensation Program
• Work program discounts, employee engagement events, professional training and development
  

About EP Holding Co. | Estes Construction, City Construction, Murray Company, Vantage Architects:

EPHC is a team of companies comprised of five firms operating within a four-state area focused on integrated design and construction services.

There is a common platform for leadership development, planning and succession for the four firms that share the same guiding value; to be an advocate through providing integrated design and construction services that enable clients to grow and prosper.

About Estes:

Being the best is our true desire. The best builder. The best employer. Achieving this standard of excellence drives us and reminds us daily that being average isn't the Estes way.

Company founders Jim and Lori Estes started their company in 1970 with the guiding principles of advocacy, value, responsiveness and leadership. These four tenets are still the foundation of everything we do and define our culture.