Executive Support Specialist for Leadership Teams

Triumph; Dallas (TX); On-site; USD 50,000 - 75,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401k

Paid time off

Job summary

Triumph is seeking an Executive Administrative Assistant to support multiple leadership teams across the enterprise. You will keep calendars on track, move projects forward, and ensure smooth communication as a trusted partner to executives.

Prepare polished documents, coordinate updates, and publish important notes. The role requires strong organizational, written, and verbal skills, with a proactive, service-minded approach in a fast-paced environment.

Qualifications

• Bachelor’s or Associate degree with 3–5 years of administrative or project support experience.
• Experience supporting leaders or cross-functional teams in a professional environment.
• Advanced proficiency in Microsoft Excel, Word, Outlook, and PowerPoint.

Responsibilities

• Manage complex calendars and coordinate communication for the executive team
• Prepare reports, presentations, letters, and other documents
• Conduct research and gather data to support leadership needs
• Compile team updates and help track progress toward milestones
• Coordinate schedules across teams to support collaboration
• Capture and publish software release notes
• Serve as a liaison between executives and internal teams
• Answer and route phone calls professionally
• Record, type, and distribute meeting minutes
• Review incoming memos, emails, and reports to determine next steps
• Maintain and organize corporate records and documents
• Sort and distribute incoming correspondence
• Process expense reports for executive credit cards
• Support additional projects and tasks as needed

Skills

Calendar management

Executive support

Communication

Research & data gathering

Team collaboration

Education

Bachelor’s or Associate degree

Tools

Microsoft Excel

Microsoft Word

Outlook

PowerPoint

Job description

Triumph is seeking an Executive Administrative Assistant to support multiple leadership teams across the enterprise. You will keep calendars on track, move projects forward, and ensure smooth communication as a trusted partner to executives.

Prepare polished documents, coordinate updates, and publish important notes. The role requires strong organizational, written, and verbal skills, with a proactive, service-minded approach in a fast-paced environment.