Executive Assistant | Strategic Support & Travel

ISU Research Park; Des Moines, Northern (IA, KY); Hybrid; USD 50,000 - 70,000; Full time

Job summary

ISU Research Park in Des Moines, IA, is seeking an Executive Assistant to provide comprehensive administrative support to an executive, managing complex schedules, travel and meeting logistics with a focus on confidentiality and discretion.

The role requires strong communication, exceptional organization, and the ability to work independently, prioritizing tasks, handling confidential information, and producing accurate summaries and reports to keep the executive informed and operations running

Qualifications

• Bachelor's degree in Business Administration, or related field, or equivalent experience.
• 2-4 years of related experience in administrative support, preferably as an executive assistant.
• Strong organizational and time management skills.
• Excellent written and verbal communication abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to handle confidential information with discretion.
• Strong attention to detail and accuracy.
• Ability to work independently and prioritize tasks effectively.
• Problem-solving and decision-making skills.

Responsibilities

• Manage the executive's schedule, including complex meeting arrangements and travel planning.
• Prepare for meetings, including gathering materials and coordinating logistics.
• Conduct research and information gathering, preparing summaries and reports for the executive.
• Handle follow-up tasks and action items from meetings and communications.
• Develop and maintain positive relationships at all levels of the organization.
• Implement processes to manage projects and information flow.
• Use discretion and judgment to facilitate the executive's activities.
• Maintain strict confidentiality of sensitive information.
• May direct and deploy support staff or other resources as needed.
• Perform other administrative duties as assigned.

Skills

Time management

Organizational skills

Written and verbal communication

Discretion

Independent work

Education

Bachelor's degree in Business Administration or related field

Tools

Microsoft Office Suite

Job description

ISU Research Park in Des Moines, IA, is seeking an Executive Assistant to provide comprehensive administrative support to an executive, managing complex schedules, travel and meeting logistics with a focus on confidentiality and discretion.

The role requires strong communication, exceptional organization, and the ability to work independently, prioritizing tasks, handling confidential information, and producing accurate summaries and reports to keep the executive informed and operations running