Executive Support & Logistics Lead

University of Iowa Center for Advancement; Iowa City (IA); On-site; USD 60,000 - 75,000; Full time

Job summary

University of Iowa Center for Advancement seeks a Senior Administrative Advancement Associate to provide executive-level support to the President & CEO in Iowa City. You will manage calendars, schedule meetings, coordinate complex travel, and ensure timely, accurate expense reporting while collaborating with cross-campus partners.

The role emphasizes discretion, integrity, and strong organizational skills to handle sensitive information and multi-priority workflows in a fast-paced environment.

Qualifications

• High-level administrative support experience coordinating executives.
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Responsibilities

• Provide high level administrative support to the President & CEO, ensuring priorities are organized and tasks are completed accurately and efficiently.
• Manage and maintain the President’s calendar, including scheduling meetings, balancing priorities, and understanding timing and preferences.
• Coordinate travel arrangements, including flights, lodging, transportation, and itineraries; align schedules with internal partners.
• Partner with the Board Relations and CEO Engagement Director to prepare the President & CEO for engagements.
• Track, process, and reconcile expenses, ensuring timely submission and accurate reporting.
• Provide administrative support for UICA leadership functions, and executive-level events, including scheduling.
• Assist with administrative processes that require coordination across UICA and university partners.
• Assist with stewardship and outreach processes as requested.
• Maintain and update records in constituent and administrative systems for data accuracy.
• Utilize and maintain proficiency in Microsoft 365, SharePoint, OneDrive, and expense management platforms.
• Identify opportunities to improve administrative processes and enhance efficiency.
• Handle confidential information with integrity and professionalism.

Skills

Calendar management

Travel coordination

Confidentiality

Expense tracking

Record keeping

Team coordination

Microsoft 365

SharePoint

OneDrive

Data accuracy

Communication

Education

HS diploma + 9 years administrative experience

Associate’s degree + 7 years administrative experience

Bachelor’s degree + 4 years administrative experience

Tools

Microsoft 365

SharePoint

OneDrive

Job description

University of Iowa Center for Advancement seeks a Senior Administrative Advancement Associate to provide executive-level support to the President & CEO in Iowa City. You will manage calendars, schedule meetings, coordinate complex travel, and ensure timely, accurate expense reporting while collaborating with cross-campus partners.

The role emphasizes discretion, integrity, and strong organizational skills to handle sensitive information and multi-priority workflows in a fast-paced environment.