Executive Support Specialist for Leadership Team

highmarkhealth; Pittsburgh (Allegheny County); On-site; USD 42,000 - 54,000; Full time

Job summary

Highmark Health is seeking a professional administrative assistant to support the leadership team with calendar management, travel planning, and confidential document handling. The role encompasses typing, correspondence, filing, and coordinating meetings to enable smooth operations across the system.

Required are a high school diploma or GED and 3–5 years of administrative support experience, strong MS Office skills, and discretion with sensitive information. Associate's degree preferred.

Qualifications

• 3–5 years of administrative support experience.
• Proficient with MS Office Suite.
• Discretion with confidential material.

Responsibilities

• Manages calendars, schedules meetings, typing, initiates correspondence, maintains files, makes travel arrangements, and other routine administrative work.
• Completes special assignments and department initiatives to ensure a level of support needed to achieve successful outcomes.
• Initiates and responds to informational requests, including policies, procedures, regulations, report preparation, and correct source for answers.
• Reads and prioritizes all incoming mail (including e-mails), assigns work, routes, responds, and initiates informational requests including inquiries on policies, procedures, and regulations.
• Screens and directs telephone calls as appropriate. Takes appropriate actions and responds to internal and external customer inquiries.
• May coordinate budgetary expenses, including but not limited to accounts payable/receivables, purchases, expense reports, travel requisitions, bank deposits, and other requests.
• Performs other duties as assigned or required.

Skills

Minute-taking

Dictation

MS Office

Discretion

Education

High school diploma or GED

Associate's Degree

Job description

Highmark Health is seeking a professional administrative assistant to support the leadership team with calendar management, travel planning, and confidential document handling. The role encompasses typing, correspondence, filing, and coordinating meetings to enable smooth operations across the system.

Required are a high school diploma or GED and 3–5 years of administrative support experience, strong MS Office skills, and discretion with sensitive information. Associate's degree preferred.