Executive Assistant to Neuroscience Leadership

highmarkhealth; Pittsburgh (Allegheny County); On-site; USD 42,000 - 54,000; Full time

Job summary

Highmark Health in Pittsburgh is seeking an experienced administrative professional to support the leadership team with calendar management, correspondence, and travel arrangements. You will handle confidential information with discretion and coordinate routine office tasks to ensure smooth operations.

The role requires strong MS Office skills, minute-taking, and 3–5 years of administrative experience. A high school diploma or GED is required, with an Associate's degree preferred.

Qualifications

• High school diploma or GED required.
• 3 to 5 years of administrative support experience.
• Excellent technical skills including minute-taking, dictation, and MS Office Suite.
• Must utilize appropriate tact and discretion in dealing with highly confidential and/or sensitive material.

Responsibilities

• Manages calendars, schedules meetings, performs various typing, initiates correspondence, maintains files, makes travel arrangements, and other routine administrative work and minor business details.
• Completes special assignments and department initiatives to ensure a level of support needed to achieve successful outcomes. Performs assignment planning and develops a tracking system to provide feedback on status.
• Initiates and responds to informational requests, including policies, procedures, regulations, report preparation, and correct source for answers.
• Reads and prioritizes all incoming mail (including e-mails), assigns work, routes, responds, and initiates informational requests including inquiries on policies, procedures, and regulations.
• Screens and directs telephone calls as appropriate. Takes appropriate actions and responds to internal and external customer inquiries.
• May coordinate budgetary expenses, including but not limited to accounts payable/receivables, purchases, expense reports, travel requisitions, bank deposits, and other requests.
• Performs other duties as assigned or required.

Skills

Minute-taking

Dictation

MS Office Suite

Education

High school diploma or GED

Associate's Degree (preferred)

Tools

MS Office Suite

Job description

Highmark Health in Pittsburgh is seeking an experienced administrative professional to support the leadership team with calendar management, correspondence, and travel arrangements. You will handle confidential information with discretion and coordinate routine office tasks to ensure smooth operations.

The role requires strong MS Office skills, minute-taking, and 3–5 years of administrative experience. A high school diploma or GED is required, with an Associate's degree preferred.