Executive Support & Office Operations Specialist

Synapse ITS; Greenville (TX); On-site; USD 36,000 - 48,000; Full time

Job summary

Synapse ITS is seeking an organized Administrative Assistant to support the Executive Leadership Team, Human Resources, and the Greenville Manufacturing facility. You will coordinate meetings, manage front-office operations, and assist with onboarding and day-to-day administrative activities.

The ideal candidate communicates clearly, handles confidential information with discretion, and thrives in a fast-paced environment while coordinating across departments to keep operations running smoothly.

Qualifications

• High school diploma or equivalent required; associate degree preferred.
• Experience as administrative assistant or similar role.
• Proficiency in Outlook, Word, Excel, and PowerPoint.
• Strong organizational and time-management abilities.
• Excellent written and verbal communication skills.
• Discretion and ability to handle confidential information.
• Ability to work independently and across departments.

Responsibilities

• Support the Executive Leadership Team with meeting coordination.
• Manage calendar, scheduling, and communications.
• Prepare agendas, presentations, and reports for meetings.
• Handle travel arrangements and expense processing.
• Maintain contracts, records, and office supplies.
• Serve as front-office contact for visitors and vendors.
• Support HR onboarding and employee documentation.

Skills

Organizational skills

Communication skills

Discretion

Time management

Team collaboration

Education

High school diploma or equivalent

Associate degree in business or related field (preferred)

Tools

Microsoft Office

Outlook

Excel

PowerPoint

Job description

Synapse ITS is seeking an organized Administrative Assistant to support the Executive Leadership Team, Human Resources, and the Greenville Manufacturing facility. You will coordinate meetings, manage front-office operations, and assist with onboarding and day-to-day administrative activities.

The ideal candidate communicates clearly, handles confidential information with discretion, and thrives in a fast-paced environment while coordinating across departments to keep operations running smoothly.