Executive Support & Office Operations Lead (Dallas)

Aptar; Dallas (TX); In loco; USD 55.000 - 85.000; Tempo pieno

Descrizione del lavoro

Aptar Italia S.P.A. is seeking an Administrative Business Assistant to provide executive support, office management, and corporate administration for our Dallas office.

This full-time, on-site role requires discretion, organization, and the ability to juggle multiple priorities in a fast-paced environment. You will support the President with calendar management, travel planning, meetings, and reports, coordinate board activities, manage vendor relationships, and assist HR/Finance as needed.

Competenze

• 5+ years of executive support, office management, or corporate administration.
• Strong organizational and multitasking skills with attention to detail.
• Proficiency in Microsoft Office Suite and collaboration tools (e.g., Teams).
• Ability to handle confidential information with integrity.
• Professional demeanor and customer service orientation.

Mansioni

• Provide high-level administrative support to the President, including calendar management, travel coordination, expense reporting, and meeting preparation.
• Act as a gatekeeper and liaison between leadership and internal/external stakeholders.
• Prepare and edit correspondence, presentations, and reports.
• Coordinate board meetings, leadership offsites, and confidential projects.
• Manage sensitive information with discretion and professionalism.

Conoscenze

Executive support

Office management

Corporate administration

Multitasking

Microsoft Office

Strumenti

Microsoft Office Suite

Teams

Descrizione del lavoro

Aptar Italia S.P.A. is seeking an Administrative Business Assistant to provide executive support, office management, and corporate administration for our Dallas office.

This full-time, on-site role requires discretion, organization, and the ability to juggle multiple priorities in a fast-paced environment. You will support the President with calendar management, travel planning, meetings, and reports, coordinate board activities, manage vendor relationships, and assist HR/Finance as needed.