FusionPKG Administrative Business Assistant

Aptar; Dallas (TX); In loco; USD 55.000 - 85.000; Tempo pieno

Descrizione del lavoro

Aptar Italia S.P.A. is seeking an Administrative Business Assistant to provide executive support, office management, and corporate administration for our Dallas office.

This full-time, on-site role requires discretion, organization, and the ability to juggle multiple priorities in a fast-paced environment. You will support the President with calendar management, travel planning, meetings, and reports, coordinate board activities, manage vendor relationships, and assist HR/Finance as needed.

Competenze

• 5+ years of executive support, office management, or corporate administration.
• Strong organizational and multitasking skills with attention to detail.
• Proficiency in Microsoft Office Suite and collaboration tools (e.g., Teams).
• Ability to handle confidential information with integrity.
• Professional demeanor and customer service orientation.

Mansioni

• Provide high-level administrative support to the President, including calendar management, travel coordination, expense reporting, and meeting preparation.
• Act as a gatekeeper and liaison between leadership and internal/external stakeholders.
• Prepare and edit correspondence, presentations, and reports.
• Coordinate board meetings, leadership offsites, and confidential projects.
• Manage sensitive information with discretion and professionalism.

Conoscenze

Executive support

Office management

Corporate administration

Multitasking

Microsoft Office

Strumenti

Microsoft Office Suite

Teams

Descrizione del lavoro

FusionPKG Administrative Business Assistant

We are seeking a highly organized, proactive, and resourceful Corporate Administrator & Office Manager to support the Office, while ensuring smooth day-to-day operations of the corporate office. This role requires exceptional communication skills, discretion, and the ability to manage multiple priorities in a fast-paced environment.

This is a full-time, in-person position based in Dallas, TX. Candidates must be able to work on-site and should reside within a reasonable commuting distance of the Dallas location. Remote work and relocation assistance are not available for this position.

Key Responsibilities

Executive Support (Primary Focus)

• Provide high-level administrative support to the President, including calendar management, travel coordination, expense reporting, and meeting preparation.
• Act as a gatekeeper and liaison between leadership and internal/external stakeholders.
• Prepare and edit correspondence, presentations, and reports.
• Coordinate board meetings, leadership offsites, and confidential projects.
• Manage sensitive information with discretion and professionalism.

Office Management

• Oversee daily office operations, including supplies, vendor relationships, and facility maintenance.
• Serve as the point of contact for building management and office services.
• Ensure a welcoming and efficient office environment for employees and guests.
• Support onboarding logistics for new hires (workspace setup, access, etc.).

Corporate Administration

• Assist with internal communications and company-wide initiatives.
• Maintain corporate records, contracts, and compliance documentation.
• Support HR and Finance teams with administrative tasks as needed.
• Coordinate company events, meetings, and team-building activities.

Qualifications

• 5+ years of experience in executive support, office management, or corporate administration.
• Strong organizational and multitasking skills with attention to detail.
• Proficiency in Microsoft Office Suite and collaboration tools (e.g., Teams).
• Ability to handle confidential information with integrity.
• Professional demeanor and customer service orientation.

Be You. Be Aptar

Aptar is an equal opportunity employer. We believe that a diverse workforce is key to our success. We welcome applications from all members of society irrespective of age, sex, disability, sexual orientation, race, religion, or belief.

Nearest Major Market: Dallas
Nearest Secondary Market: Fort Worth