FusionPKG Administrative Business Assistant

Aptar; Dallas (TX); In loco; USD 60.000 - 80.000; Tempo pieno

Descrizione del lavoro

Aptar in Dallas, TX is seeking a highly organized Corporate Administrator & Office Manager to support the Office and ensure smooth day-to-day operations in a fast-paced environment.

This on-site role focuses on executive support, office management, and corporate administration, requiring discretion, superb communication, and the ability to juggle multiple priorities while coordinating with leadership and teams.

Competenze

• 5+ years of experience in executive support, office management, or corporate administration.
• Strong organizational and multitasking skills with attention to detail.
• Proficiency in Microsoft Office Suite and collaboration tools (e.g., Teams).
• Ability to handle confidential information with integrity.

Mansioni

• Executive Support (Primary Focus): Provide high-level administrative support to the President, including calendar management, travel coordination, expense reporting, and meeting preparation.
• Act as a gatekeeper and liaison between leadership and internal/external stakeholders.
• Prepare and edit correspondence, presentations, and reports.
• Coordinate board meetings, leadership offsites, and confidential projects.
• Manage sensitive information with discretion and professionalism.

Conoscenze

Strong organizational and multitasking

Professional demeanor and customer-

Discretion with confidential

Strumenti

Microsoft Office Suite

Teams

Descrizione del lavoro

We are seeking a highly organized, proactive, and resourceful Corporate Administrator & Office Manager to support the Office, while ensuring smooth day-to-day operations of the corporate office. This role requires exceptional communication skills, discretion, and the ability to manage multiple priorities in a fast-paced environment.

This is a full-time, in-person position based in Dallas, TX. Candidates must be able to work on-site and should reside within a reasonable commuting distance of the Dallas location. Remote work and relocation assistance are not available for this position.

Key Responsibilities

Executive Support (Primary Focus)

• Provide high-level administrative support to the President, including calendar management, travel coordination, expense reporting, and meeting preparation.
• Act as a gatekeeper and liaison between leadership and internal/external stakeholders.
• Prepare and edit correspondence, presentations, and reports.
• Coordinate board meetings, leadership offsites, and confidential projects.
• Manage sensitive information with discretion and professionalism.

Office Management

• Oversee daily office operations, including supplies, vendor relationships, and facility maintenance.
• Serve as the point of contact for building management and office services.
• Ensure a welcoming and efficient office environment for employees and guests.
• Support onboarding logistics for new hires (workspace setup, access, etc.).

Corporate Administration

• Assist with internal communications and company-wide initiatives.
• Maintain corporate records, contracts, and compliance documentation.
• Support HR and Finance teams with administrative tasks as needed.
• Coordinate company events, meetings, and team-building activities.

Qualifications

• 5+ years of experience in executive support, office management, or corporate administration.
• Strong organizational and multitasking skills with attention to detail.
• Proficiency in Microsoft Office Suite and collaboration tools (e.g., Teams).
• Ability to handle confidential information with integrity.
• Professional demeanor and customer service orientation.

Be You. Be Aptar

Aptar is an equal opportunity employer. We believe that a diverse workforce is key to our success. We welcome applications from all members of society irrespective of age, sex, disability, sexual orientation, race, religion, or belief.