Executive Support & Office Operations Lead

SOLANA FOUNDATION; New York (NY); Hybrid; USD 60,000 - 85,000; Full time

Job summary

Ellipsis Labs, a New York-based startup building DeFi protocols, is seeking an Office Manager to run day-to-day operations including office supplies, meals, and guest care. You will protect founders' calendars, support events, and help recruit logistics in a fast-paced setting.

This contract position offers the potential to convert to full-time based on mutual fit and team needs. You will collaborate closely with cross-functional teams and vendors to keep the office running smoothly.

Qualifications

• Strong organizational skills and the ability to manage recurring checklists.
• Excellent written and verbal communication.
• High discretion and sound judgment around confidential information.
• Willingness to perform hands-on tasks including restocking and setup.
• Experience coordinating with vendors and managing schedules.
• Comfortable working in a fast-paced startup and in-person environment.

Responsibilities

• Office Management: Own day-to-day operations, manage space needs, handle inventory, reception, food for the team, and support company events and office moves.
• Executive Assistant: Protect cofounders' calendars, schedule business dinners, and handle ad hoc requests.
• Recruiting Coordination: Schedule interviews, coordinate on-site logistics, manage take-home assessments, keep recruiting systems up to date, and coordinate onboarding/offboarding.

Skills

Organizational skills

Communication skills

Discretion and judgement

Hands-on tasks

Vendor management

In-person collaboration

Job description

Ellipsis Labs, a New York-based startup building DeFi protocols, is seeking an Office Manager to run day-to-day operations including office supplies, meals, and guest care. You will protect founders' calendars, support events, and help recruit logistics in a fast-paced setting.

This contract position offers the potential to convert to full-time based on mutual fit and team needs. You will collaborate closely with cross-functional teams and vendors to keep the office running smoothly.