Office Manager

SOLANA FOUNDATION; New York (NY); Hybrid; USD 60,000 - 85,000; Full time

Job summary

Ellipsis Labs, a New York-based startup building DeFi protocols, is seeking an Office Manager to run day-to-day operations including office supplies, meals, and guest care. You will protect founders' calendars, support events, and help recruit logistics in a fast-paced setting.

This contract position offers the potential to convert to full-time based on mutual fit and team needs. You will collaborate closely with cross-functional teams and vendors to keep the office running smoothly.

Qualifications

• Strong organizational skills and the ability to manage recurring checklists.
• Excellent written and verbal communication.
• High discretion and sound judgment around confidential information.
• Willingness to perform hands-on tasks including restocking and setup.
• Experience coordinating with vendors and managing schedules.
• Comfortable working in a fast-paced startup and in-person environment.

Responsibilities

• Office Management: Own day-to-day operations, manage space needs, handle inventory, reception, food for the team, and support company events and office moves.
• Executive Assistant: Protect cofounders' calendars, schedule business dinners, and handle ad hoc requests.
• Recruiting Coordination: Schedule interviews, coordinate on-site logistics, manage take-home assessments, keep recruiting systems up to date, and coordinate onboarding/offboarding.

Skills

Organizational skills

Communication skills

Discretion and judgement

Hands-on tasks

Vendor management

In-person collaboration

Job description

Ellipsis Labs is a profitable, venture-backed New York-based startup building sustainable and efficient DeFi protocols on high-throughput decentralized infrastructure. Our long-term goal is to build a better financial system.

Our flagship product, Phoenix Perpetuals, brings professional-grade perpetual futures to Solana. Building on our experience developing efficient markets, Ellipsis Labs also operates SolFi, a proprietary automated market maker that provides efficient liquidity for key trading pairs. Our foundational product, Phoenix Legacy, is a limit order book on the Solana blockchain that established our expertise in operating high-performance markets. Combined, these products have facilitated over $285B in trading volume across Solana markets.

This role will begin as a contract position, with the opportunity to convert to a full time role based on mutual fit.

Ellipsis Labs is seeking an Office Manager to join our team. You'll be the heartbeat of our office, including keeping the space running like clockwork, protecting our cofounders' schedules, making sure the team is well-fed, helping with recruiting coordination and ensuring every candidate and guest feels welcome from the moment they walk through the door. In this role, you will:

Office Management

• Own the day-to-day operations that keep the office running well, including developing a strong sense of what the space needs before it becomes a problem
• Manage inventory, including laptop procurement and coordinating repairs or replacements when equipment breaks
• Own reception and the guest experience
• Own all things food for the team, including daily lunch and dinner, and keeping snacks and drinks stocked
• Support company events end-to-end
• Support the logistics and administrative work of an upcoming office move

Executive Assistant

• Own and protect our cofounders' calendars with precision
• Schedule business dinners
• Handle one-off requests as they come up

Recruiting Coordination

• Own interview scheduling and on-site coordination
• Manage take-home assessment logistics
• Keep our recruiting systems clean and up to date
• Coordinate onboarding and offboarding for new hires and departing employees

QUALIFICATIONS

• Strong organizational skills, including comfort managing recurring checklists and processes
• A demonstrated track record of following through and executing reliably
• Excellent written and verbal communication
• High discretion and sound judgment, particularly around confidential calendar and business information
• Willingness to do hands-on work as needed, including restocking, setup, and other physical tasks are part of the job
• Project and vendor management skills, with a natural ability to set clear expectations with vendors and hold them accountable
• Comfortable working in-person, in a fast-paced startup environment where priorities shift day to day