Office Manager

ellipsislabs.xyz; New York (NY); On-site; USD 60,000 - 90,000; Full time

Job summary

Ellipsis Labs seeks an organized Office Manager to keep our New York office running smoothly and support the cofounders’ calendars with precision. You will handle day-to-day operations, inventory, and guest experiences while assisting with recruiting coordination and events.

You will perform hands-on tasks, contribute to onboarding/offboarding processes, and help manage office moves as we grow in a fast-paced startup.

Qualifications

• Strong organizational skills with ability to manage recurring checklists and processes.
• Proven track record of following through and executing reliably.
• Excellent written and verbal communication.
• High discretion with confidential calendar and business information.
• Willingness to do hands-on work (restocking, setup, etc.).
• Project and vendor management skills with ability to set expectations and hold vendors accountable.
• Comfortable in-person work in a fast-paced startup where priorities shift daily.

Responsibilities

• Oversee day-to-day office operations to keep the space running smoothly and anticipate needs.
• Manage inventory, laptop procurement, and coordinate repairs or replacements.
• Own reception and guest experience; arrange team meals and snacks.
• Support company events end-to-end and assist with upcoming office move logistics.
• Coordinate recruiting activities: interview scheduling and on-site coordination, onboarding/offboarding.
• Provide calendar management for cofounders and schedule business dinners.

Skills

Strong organizational skills

Excellent written and verbal comms

Discretion and sound judgment

Willingness to do hands-on tasks

Project and vendor management

Calendar management

Job description

Ellipsis Labs is a profitable, venture-backed New York-based startup building sustainable and efficient DeFi protocols on high-throughput decentralized infrastructure. Our long-term goal is to build a better financial system.

Our flagship product, Phoenix Perpetuals, brings professional-grade perpetual futures to Solana. Building on our experience developing efficient markets, Ellipsis Labs also operates SolFi, a proprietary automated market maker that provides efficient liquidity for key trading pairs. Our foundational product, Phoenix Legacy, is a limit order book on the Solana blockchain that established our expertise in operating high-performance markets. Combined, these products have facilitated over $285B in trading volume across Solana markets.

This role will begin as a contract position, with the opportunity to convert to a full time role based on mutual fit.

Ellipsis Labs is seeking an Office Manager to join our team. You'll be the heartbeat of our office, including keeping the space running like clockwork, protecting our cofounders' schedules, making sure the team is well-fed, helping with recruiting coordination and ensuring every candidate and guest feels welcome from the moment they walk through the door. In this role, you will:

Office Management

• Own the day-to-day operations that keep the office running well, including developing a strong sense of what the space needs before it becomes a problem
• Manage inventory, including laptop procurement and coordinating repairs or replacements when equipment breaks
• Own reception and the guest experience
• Own all things food for the team, including daily lunch and dinner, and keeping snacks and drinks stocked
• Support company events end-to-end
• Support the logistics and administrative work of an upcoming office move

Executive Assistant

• Own and protect our cofounders’ calendars with precision
• Schedule business dinners
• Handle one-off requests as they come up

Recruiting Coordination

• Own interview scheduling and on-site coordination
• Manage take-home assessment logistics
• Keep our recruiting systems clean and up to date
• Coordinate onboarding and offboarding for new hires and departing employees

Qualifications

• Strong organizational skills, including comfort managing recurring checklists and processes
• A demonstrated track record of following through and executing reliably
• Excellent written and verbal communication
• High discretion and sound judgment, particularly around confidential calendar and business information
• Willingness to do hands‑on work as needed, including restocking, setup, and other physical tasks are part of the job
• Project and vendor management skills, with a natural ability to set clear expectations with vendors and hold them accountable
• Comfortable working in‑person, in a fast‑paced startup environment where priorities shift day to day