Executive Assistant & Office Ops for a High-Growth DeFi Startup

ellipsislabs.xyz; New York (NY); On-site; USD 60,000 - 90,000; Full time

Job summary

Ellipsis Labs seeks an organized Office Manager to keep our New York office running smoothly and support the cofounders’ calendars with precision. You will handle day-to-day operations, inventory, and guest experiences while assisting with recruiting coordination and events.

You will perform hands-on tasks, contribute to onboarding/offboarding processes, and help manage office moves as we grow in a fast-paced startup.

Qualifications

• Strong organizational skills with ability to manage recurring checklists and processes.
• Proven track record of following through and executing reliably.
• Excellent written and verbal communication.
• High discretion with confidential calendar and business information.
• Willingness to do hands-on work (restocking, setup, etc.).
• Project and vendor management skills with ability to set expectations and hold vendors accountable.
• Comfortable in-person work in a fast-paced startup where priorities shift daily.

Responsibilities

• Oversee day-to-day office operations to keep the space running smoothly and anticipate needs.
• Manage inventory, laptop procurement, and coordinate repairs or replacements.
• Own reception and guest experience; arrange team meals and snacks.
• Support company events end-to-end and assist with upcoming office move logistics.
• Coordinate recruiting activities: interview scheduling and on-site coordination, onboarding/offboarding.
• Provide calendar management for cofounders and schedule business dinners.

Skills

Strong organizational skills

Excellent written and verbal comms

Discretion and sound judgment

Willingness to do hands-on tasks

Project and vendor management

Calendar management

Job description

Ellipsis Labs seeks an organized Office Manager to keep our New York office running smoothly and support the cofounders’ calendars with precision. You will handle day-to-day operations, inventory, and guest experiences while assisting with recruiting coordination and events.

You will perform hands-on tasks, contribute to onboarding/offboarding processes, and help manage office moves as we grow in a fast-paced startup.