Executive Assistant

Jewish Federation of South Palm Beach County; Boca Raton (FL); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

401(k) with employer match

Generous paid time off

Professional development opportunities

Job summary

The Jewish Federation of South Palm Beach County is searching for a proactive Executive Assistant to support the Executive Office. You’ll handle high-level administrative tasks, manage complex schedules, and facilitate communication within the organization.

Your experience in nonprofit or mission-driven environments, alongside exceptional organizational skills, will be vital in contributing to our strategic priorities and community engagement efforts.

Qualifications

• 5+ years of experience supporting senior executives, preferably in nonprofit or public affairs.
• Strong judgment and discretion in handling confidential matters.
• Proven ability to manage multiple priorities and work independently.

Responsibilities

• Provide administrative support to the Executive Office.
• Manage complex schedules and coordinate meetings.
• Support governance processes and board communications.
• Assist with grant proposals and fundraising initiatives.

Skills

Executive support

Project management

Excellent communication

Organizational skills

Confidentiality

CRM/database systems

Knowledge of Jewish culture

Education

Bachelor's degree

Tools

Microsoft Office

Job description

Supporting the Office of the CEO and Executive Office

The Jewish Federation of South Palm Beach County is seeking a highly organized, proactive, and discreet Executive Assistant to support the Office of the CEO, Executive Vice President, SVP of Strategy & Innovation, and VP of Public Affairs.

This high-impact role serves as a key partner to senior management, ensuring the Executive Office operates with efficiency, professionalism, and strong follow-through. The Executive Assistant will manage complex schedules and communications, support board and governance functions, coordinate strategic and cross-departmental initiatives, and assist with development, public affairs, and high-level community engagement.

The ideal candidate is an experienced executive professional with exceptional judgment, attention to detail, communication skills, and the ability to anticipate needs and manage multiple priorities in a fast-paced, mission-driven environment.

Role and Impact

As a member of the Executive Office, you will help senior management focus on organizational strategy, community leadership, philanthropy, public affairs, and strategic priorities. You will work closely with executives, board members, donors, community leaders, volunteers, and staff and will be entrusted with highly confidential information and important organizational priorities.

Key Responsibilities

Executive Office Support & Scheduling

• Provide high-level administrative and operational support to the CEO, Executive Vice President, SVP of Strategy & Innovation, and VP of Public Affairs.
• Manage complex calendars, competing priorities, meetings, appointments, travel, and executive logistics.
• Coordinate high-level internal and external meetings, including agendas, materials, RSVPs, catering, AV, and follow-up.
• Serve as a primary liaison for Executive Office communications and prepare executive correspondence, presentations, briefing materials, and reports.
• Process purchase orders and reconcile executive expenses.

Executive, Strategy & Stakeholder Engagement

• Support the executive office with strategic initiatives, organizational projects, planning, research, and implementation.
• Coordinate cross-departmental priorities, timelines, deliverables, and follow-up.
• Support public affairs activities, community engagements, leadership meetings, and external stakeholder relationships.
• Collaborate with Development, Marketing, Finance, IT, Programs, and other departments on Executive Office priorities and special projects.
• Coordinate high-level events, leadership gatherings, and the Annual Meeting.

Governance & Board Support

• Prepare materials and coordinate logistics for Board of Directors and executive leadership meetings.
• Support governance processes, board communications, bylaw compliance, and committee activities.
• Staff the Nominating Committee and support the annual nominating process.
• Coordinate onboarding and orientation for new board members.
• Maintain accurate board records, committee assignments, and key constituent information.

Grants, Development & Proposal Support

• Assist with researching and preparing grant proposals, reports, and development materials.
• Track grant deadlines and reporting requirements.
• Collaborate with Development and Finance to ensure timely and accurate submissions.
• Support the executive office with development, fundraising, donor engagement, and philanthropic initiatives.
• Bachelor's degree preferred.
• 5+ years of experience supporting senior executives, preferably in a nonprofit, philanthropic, Jewish communal, public affairs, or mission-driven organization.
• Experience supporting multiple senior leaders or an executive office.
• Experience in development, fundraising, donor relations, grants, or nonprofit advancement.
• Experience working with boards, donors, volunteers, community leaders, and other senior stakeholders.
• Experience supporting strategic initiatives, public affairs, community relations, or cross-departmental projects is valued.
• Exceptional organizational, project-management, communication, and time-management skills.
• Strong judgment, discretion, professionalism, and confidentiality.
• Ability to anticipate needs, manage competing priorities, and work independently.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office and CRM/database systems.
• Strong understanding of Jewish traditions, values, culture, and communal service.

Why You Should Work Here

We believe meaningful work starts with a supportive and mission-aligned environment. As part of our team, you’ll benefit from:

• 401(k) with employer match
• Generous paid time off, including Jewish holidays
• Professional growth and development opportunities
• Exposure to senior management, philanthropy, strategy, public affairs, and community engagement
• The opportunity to make a meaningful impact on our community and beyond

This is a trusted and high-impact opportunity for an experienced professional who wants to support the executive office and play an integral role in advancing the mission, strategy, and impact of the Jewish Federation of South Palm Beach County.

The Jewish Federation of South Palm Beach County is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity.