Executive Assistant to the CEO & COO

Jewish Federation of Greater Dallas; Cincinnati (OH); On-site; USD 65,000 - 95,000; Full time

Benefits offered by this job

Medical, Dental, Vision insurance

401(k) with company match

Paid time off & Jewish holidays

Fitness center membership

Job summary

The Jewish Federation of Cincinnati seeks an Executive Assistant to support the CEO and COO in a fast-paced environment. You will manage calendars, coordinate meetings, and handle confidential communications with discretion and professional presence.

In this role you will interact with volunteers, donors, and senior leaders, ensuring alignment and timely information flow while supporting governance, projects, and organizational initiatives in a collaborative setting.

Qualifications

• Bachelor's degree preferred.
• 7+ years of experience supporting senior executives, C-suite leaders, or presidents.
• Experience supporting boards of directors or volunteer committees.
• Exceptional organizational and multitasking abilities.
• Strong written and verbal communication skills.
• Proven ability to handle confidential information with discretion.

Responsibilities

• Serve as a trusted partner and primary point of contact for the CEO and COO.
• Manage complex calendars, scheduling priorities and executive time.
• Anticipate needs, identify challenges, and develop solutions for leadership.
• Review and handle confidential correspondence with professional discretion.
• Coordinate board meetings, materials, minutes, and governance logistics.
• Support projects and organizational initiatives for the CEO/COO.

Skills

Executive support

Board liaison

Calendar management

Communication

Discretion

Education

Bachelor's degree preferred

Tools

Microsoft Office

Microsoft Dynamics

Outlook

Teams

Job description

EXECUTIVE ASSISTANT

Executive Assistant to the Chief Executive Officer and Chief Operating Officer

WHO ARE WE?:

The Jewish Federation of Cincinnati (JFC), the backbone organization that catalyzes our community in common purpose, is seeking an Executive Assistant. JFC welcomes all cultural backgrounds and faiths including those of every socioeconomic status, race, gender, national background, sexual orientation, gender identity, and physical, mental, and developmental ability. The Federation is a community-driven convener, mobilizing diverse groups toward collective action. We are problem-solvers and opportunity-makers with unparalleled reach, raising funds and allocating resources where they’re most needed. Connected by our values and tradition, we act as a force for good in the world: caring for the elderly, striving for social justice, keeping our community safe, combating antisemitism, and bringing crucial aid to the most vulnerable. We may come from different places and express our Jewishness in different ways, but we are unified in our vision to build a flourishing, diverse Jewish community for future generations. The Federation is a community-driven convener, mobilizing diverse groups toward collective action. We are problem-solvers and opportunity-makers with unparalleled reach, raising funds and allocating resources where they’re most needed

POSITION SUMMARY:

The Jewish Federation of Cincinnati seeks an exceptional Executive Assistant to serve as a trusted partner to the Chief Executive Officer (CEO) and Chief Operating Officer (COO). This highly visible role is ideal for a seasoned executive support professional who thrives in a fast-paced environment and has a proven track record supporting senior executives, managing board-level interactions, and serving as a key liaison among executive leadership, volunteers, donors, community leaders, and external stakeholders. The CEO and COO operate as a closely aligned leadership team, and this position serves as a strategic partner to both executives while reporting directly to the CEO. Success in this role requires exceptional judgment, executive presence, discretion, organizational excellence, and the ability to anticipate needs before they arise.

Key Responsibilities

Executive Leadership Support

• Serve as a trusted partner and primary point of contact for the CEO and COO.
• Manage highly complex calendars, scheduling priorities, and competing demands while exercising sound judgment on executive time management.
• Anticipate executive needs, proactively identify challenges, and develop solutions to maximize leadership effectiveness.
• Manage sensitive and confidential information with the highest degree of professionalism and discretion.
• Review incoming correspondence, requests, and materials, determine priorities, and facilitate appropriate follow-up.

Board and Governance Support

• Coordinate board and committee meetings, preparation and distribution of board materials, and minute-taking.
• Maintain board records and ensure timely communication of critical information and decisions.

Project and Operations Management

• Coordinate and manage special projects and organizational initiatives on behalf of the CEO and COO.
• Support operational initiatives and assist with the coordination of leadership meetings, retreats, and organizational events.

Stakeholder and Relationship Management

• Interact professionally and effectively with donors, volunteers, community leaders, board members, and staff at all levels of the organization.

Database and Administrative Management

• Generate reports, dashboards, and data summaries as requested.
• Prepare and process executive expense reports and credit card reconciliations.
• Coordinate executive travel arrangements and itineraries.
• Manage meeting logistics including room reservations, technology needs, catering, and event support.
• Provide additional administrative and operational support as needed.

Qualifications

Required Qualifications

• Bachelor's degree preferred.
• Minimum of 7+ years of experience supporting senior executives, C-suite leaders, presidents, CEOs, or other executive-level leadership.
• Demonstrated experience supporting boards of directors, executive committees, or volunteer leadership groups.
• Exceptional organizational, project management, and multitasking abilities.
• Outstanding written, verbal, and interpersonal communication skills.
• Strong executive presence with the ability to interact confidently and professionally with high-level stakeholders.
• Proven ability to exercise sound judgment, maintain confidentiality, and manage sensitive information.
• Advanced proficiency in Microsoft Office Suite, including Outlook, Word, PowerPoint, Excel, and Teams.
• Ability to work independently, prioritize competing demands, and thrive in a dynamic environment.
• Experience using CRM/database systems such as Microsoft Dynamics.

Work Environment

• Full-time, in-office position based in Cincinnati.
• Regular business hours with occasional flexibility required for evening board meetings, community events, or executive functions.

BENEFITS WE OFFER:

• Robust Medical, Dental, and Vision insurance with employee health and wellness plan
• Talent Management & Professional Development programs and learning opportunities
• Competitive 401(k) program with company match and additional contribution opportunities
• Complimentary single membership to the Mayerson JCC Fitness Center + Discounts to the onsite Café and Spa
• F.S.A, Employer Matched H.S.A, life insurance, Voluntary Short-Term/Long-Term Disability Insurance, 529 College Savings Plan, Legal Shield plan
• Incredible Paid Time Off: 15 days vacation, 12 days of sick, and up to 10+ paid Jewish Holidays per year (in addition to federal holidays)
• Fun, collaborative, business-casual work environment

This position description is intended to describe the general nature and level of work being performed. It is not intended to be an exhaustive list of all responsibilities, duties and skills required of personnel in the above position.