Executive Assistant to Leadership — Nonprofit, In-Office

The Center for Active Living; Seattle (WA); On-site; USD 65,000 - 85,000; Full time

Benefits offered by this job

Medical Coverage

Retirement Savings Plan

Paid Time Off

Paid Holidays

Job summary

The Center for Active Living seeks an Executive Assistant to the Executive Director to provide confidential administrative support, manage calendars, board governance, and frontline operations in an in-office setting. Strong organizational and financial literacy are essential for success.

You will coordinate meetings, prepare briefs, supervise front desk staff, and assist with budgeting and financial reporting using QuickBooks Online and Salesforce.

Qualifications

• High school diploma or GED required; Associate's or Bachelor's degree in Business, Nonprofit Management, Finance, or a related field is a plus.
• Minimum of 5 years of professional administrative, executive assistant, or office management experience preferred.
• Experience supporting a senior leader, CEO, or Board of Directors - ideally within a nonprofit, senior services, or community-based organization is strongly preferred.
• Experience supervising and managing direct reports
• Exceptional organizational and time-management skills, with the ability to manage multiple priorities, deadlines, and stakeholders.
• Basic financial literacy, including comfort reading budgets, running routine reports, organizing financial information, and working with spreadsheets.
• Strong proficiency with Microsoft Office Suite (Word, Excel, Outlook) and comfort with (or willingness to learn) QuickBooks Online and Salesforce.
• Ability to remain calm, flexible, and professional in a busy environment with frequent interruptions and shifting priorities.

Responsibilities

• Executive support including calendar and priority management, briefing materials, and governance records.
• Front desk supervision and office operations, staff scheduling, and SOPs.
• Financial administration support including routine reports, budgeting timelines, and expense tracking.

Skills

Calendar management

Board governance

Staff supervision

Office systems

Financial reporting

Budget process coordination

Financial literacy

Microsoft Office

QuickBooks Online

Salesforce

Communication

Education

Bachelor's degree in Business, Nonprofit Management, Finance, or related

High school diploma or GED

Tools

QuickBooks Online

Salesforce

Job description

The Center for Active Living seeks an Executive Assistant to the Executive Director to provide confidential administrative support, manage calendars, board governance, and frontline operations in an in-office setting. Strong organizational and financial literacy are essential for success.

You will coordinate meetings, prepare briefs, supervise front desk staff, and assist with budgeting and financial reporting using QuickBooks Online and Salesforce.