Executive Support & Office Administrator (Hybrid)

Ford Motor Company; Dearborn (MI); Hybrid; USD 65,000 - 109,000; Full time

Benefits offered by this job

Health coverage (medical, dental, Vx)

Flexible family care days

Family building benefits

Vehicle discount program

Tuition assistance

Employee resource groups

Paid time off & holidays

Vacation time purchase option

Job summary

Ford Motor Company seeks an experienced administrative professional to support an executive and serve as the primary contact for workflow coordination. You will manage calendars, coordinate travel, prepare reports, and handle expense reporting with accuracy, while maintaining confidentiality and professionalism.

You will also coordinate meetings and events, assist with presentations and budgets, and support a collaborative leadership team in a hybrid work environment.

Qualifications

• Requires strong communication skills (verbal and written) and the ability to prioritize tasks.
• Minimum 2+ years as an administrative assistant, executive assistant, coordinator, or project manager.
• 2+ years of Microsoft software experience (Outlook, SharePoint, OneDrive, PowerPoint, Word, Excel).

Responsibilities

• Serves as primary contact and administrative partner to the Executive and supports their working style.
• Manages the Executive's calendar, resolves conflicts, and flags changes promptly.
• Prepares, reconciles, and submits expense reports per policy and timelines.
• Coordinates domestic and international travel arrangements and itineraries.
• Assists in meeting preparation, including distribution of materials.
• Greets guests and manages visitors professionally.
• Helps coordinate staff meetings, all-hands, off-sites, and team events with logistics.
• Prepares and updates reports, correspondence, presentations, and budgets; edits as needed.
• Maintains Outlook calendar, email, and files, aligning with records retention.
• Coordinates employee recognition and skip-level interactions where appropriate.
• Manages office supplies and administrative needs for leadership; places orders.
• Assists with special projects and other admin duties as required.

Skills

Communication skills

Verbal communication

Written communication

Problem solving

Prioritization

Education

High school diploma or GED

Bachelor's degree or professional associate's degree

Tools

Microsoft Outlook

SharePoint

OneDrive

PowerPoint

Word

Excel

Job description

Ford Motor Company seeks an experienced administrative professional to support an executive and serve as the primary contact for workflow coordination. You will manage calendars, coordinate travel, prepare reports, and handle expense reporting with accuracy, while maintaining confidentiality and professionalism.

You will also coordinate meetings and events, assist with presentations and budgets, and support a collaborative leadership team in a hybrid work environment.