Office Administrator

Ford Motor Company; Dearborn (MI); Hybrid; USD 65,000 - 109,000; Full time

Benefits offered by this job

Health coverage (medical, dental, Vx)

Flexible family care days

Family building benefits

Vehicle discount program

Tuition assistance

Employee resource groups

Paid time off & holidays

Vacation time purchase option

Job summary

Ford Motor Company seeks an experienced administrative professional to support an executive and serve as the primary contact for workflow coordination. You will manage calendars, coordinate travel, prepare reports, and handle expense reporting with accuracy, while maintaining confidentiality and professionalism.

You will also coordinate meetings and events, assist with presentations and budgets, and support a collaborative leadership team in a hybrid work environment.

Qualifications

• Requires strong communication skills (verbal and written) and the ability to prioritize tasks.
• Minimum 2+ years as an administrative assistant, executive assistant, coordinator, or project manager.
• 2+ years of Microsoft software experience (Outlook, SharePoint, OneDrive, PowerPoint, Word, Excel).

Responsibilities

• Serves as primary contact and administrative partner to the Executive and supports their working style.
• Manages the Executive's calendar, resolves conflicts, and flags changes promptly.
• Prepares, reconciles, and submits expense reports per policy and timelines.
• Coordinates domestic and international travel arrangements and itineraries.
• Assists in meeting preparation, including distribution of materials.
• Greets guests and manages visitors professionally.
• Helps coordinate staff meetings, all-hands, off-sites, and team events with logistics.
• Prepares and updates reports, correspondence, presentations, and budgets; edits as needed.
• Maintains Outlook calendar, email, and files, aligning with records retention.
• Coordinates employee recognition and skip-level interactions where appropriate.
• Manages office supplies and administrative needs for leadership; places orders.
• Assists with special projects and other admin duties as required.

Skills

Communication skills

Verbal communication

Written communication

Problem solving

Prioritization

Education

High school diploma or GED

Bachelor's degree or professional associate's degree

Tools

Microsoft Outlook

SharePoint

OneDrive

PowerPoint

Word

Excel

Job description

In this position...

The successful candidate should have exceptional communication skills - both verbally and written - complete all tasks in a timely manner, understand how to prioritize, and be a problem solver. The candidate will need to understand the Company's structure and will need to develop working relationships with other assistants, executive leaders, and operations partners. The candidate will be a valued member of the team and should be open to learning about the business beyond the day-to-day activities of the role.

In this position...

The successful candidate should have exceptional communication skills - both verbally and written - complete all tasks in a timely manner, understand how to prioritize, and be a problem solver. The candidate will need to understand the Company's structure and will need to develop working relationships with other assistants, executive leaders, and operations partners. The candidate will be a valued member of the team and should be open to learning about the business beyond the day-to-day activities of the role.

What You'll Do...

• Serves as the primary point of contact and administrative partner to the Executive identifying their preferred method of support and appropriately accommodating their working style.
• Manages the Executive's calendar; proactively resolves scheduling conflicts, prioritizes competing requests, and keeps the executive informed of changes and updates in a timely manner.
• Prepares, reconciles, and submits expense reports for the Executive, ensuring accuracy and compliance with Company policy and timely processing.
• Coordinates all aspects of domestic and international travel arrangements (e.g., transportation, accommodations, agenda, visa/passports) based on the executive's needs and preferences; manages itinerary changes as they arise.
• Assists the executive in preparing for meetings, including preparing and distributing
• Greets and assists planned guests and manages unannounced visitors professionally.
• Assists with coordinating and managing Quality staff meetings, all-hands meetings, off-sites, and team events, including calendars, communication, technology, office space, logistics, and follow-up activities.
• Prepares, updates, and organizes information for reports, correspondence, presentations, and budgets; edits documents for accuracy, format, and arrangement of material.
• Maintains, organizes, and archives Outlook calendar, communications, and files as appropriate, keeping the executive well-organized and aligned to Company records and retention schedules.
• Coordinates employee recognition, skip-level meetings, and other interactions between the executive and employees when appropriate.
• Manages office supplies and administrative needs for the leadership team, placing orders as required.
• Assists with special projects and other administrative duties as needed.

You'll have...

• High school diploma or GED.
• 2+ years of experience as an administrative assistant, executive assistant, coordinator, or project manager.
• 2+ years of Microsoft software experience (e.g., Outlook, SharePoint, OneDrive, PowerPoint, Word, Excel, and other related programs).

Even better, you may have...

• Bachelor's degree or professional associate's degree.
• Prior experience supporting a senior executive with calendar management, travel coordination, and expense reporting.
• Excellent writing, editing, and proofreading skills.
• Learns new software systems and products/cloud tools with ease.
• Responsive, self-starter; takes initiative in resolving issues or concerns.
• Detail-oriented, organized, and excellent time management skills.
• Displays a high degree of integrity and maintains confidentiality of sensitive information.
• Works well independently with minimal supervision.
• Ability to work collegially and collaboratively within a team environment in an open-concept office area.
• Comfortable interacting with all levels of the organization, from executive leadership to individual contributors.
• Ability to plan, prioritize, and support multiple assignments simultaneously.

As an established global company, we offer the benefit of choice. You can choose what your Ford future will look like: will your story span the globe, or keep you close to home? Will your career be a deep dive into what you love, or a series of new teams and new skills? Will you be a leader, a changemaker, a technical expert, a culture builder...or all the above? No matter what you choose, we offer a work life that works for you, including:

• Immediate medical, dental, vision and prescription drug coverage
• Flexible family care days, paid parental leave, new parent ramp-up programs, subsidized back-up childcare and more
• Family building benefits including adoption and surrogacy expense reimbursement, fertility treatments, and more
• Vehicle discount program for employees and family members and management leases
• Tuition assistance
• Established and active employee resource groups
• Paid time off for individual and team community service
• A generous schedule of paid holidays, including the week between Christmas and New Year's Day
• Paid time off and the option to purchase additional vacation time.

This position is a salary grade 5 and ranges from $65,100 - $109,300.

Final determination of salary grade will be based on candidate's skills and experience, and base salary will be set within the applicable range according to job scope, responsibility and competitive market value.

For more information on salary and benefits.

Visa sponsorship is not available for this position.

Candidates for positions with Ford Motor Company must be legally authorized to work in the United States. Verification of employment eligibility will be required at the time of hire.

We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, age, sex, national origin, sexual orientation, gender identity, disability status or protected veteran status. In the United States, if you need a reasonable accommodation for the online application process due to a disability, please call 1-888-336-0660.

This position is hybrid with a requirement to be onsite four or more days per week.