Global Executive Assistant | Hybrid, Calendar & Travel Pro

Ford Motor Company; Dearborn (MI); Hybrid; USD 72,000 - 121,000; Full time

Benefits offered by this job

Medical coverage

Dental coverage

Vision coverage

Prescription drug coverage

Flexible family care days

Parental leave

Back-up child care

Job summary

Ford Motor Company is seeking an experienced Executive Assistant to support senior leaders across North America in a hybrid work environment. You will manage calendars, coordinate communications, arrange travel, prepare materials, and help with meetings and events across time zones.

The ideal candidate has 3+ years' experience in executive support or project management, strong Microsoft software skills, and excellent written and verbal communication.

Qualifications

• High school diploma or GED.
• 3+ years of experience as an executive assistant or project manager.
• 3+ years of Microsoft software experience (Outlook, SharePoint, OneDrive, PowerPoint, Word, Excel).

Responsibilities

• Identify preferred support method for the Executive Leader and coordinate time efficiently.
• Manage the Executive Leader’s calendar and correspondence; resolve scheduling conflicts promptly.
• Maintain Outlook calendar, communications, and folders.
• Sort, screen, and distribute mail; curate reading material.
• Coordinate travel arrangements and expense reports.
• Prepare for meetings with materials and logistics for virtual attendees.
• Screen incoming calls and respond to emails as needed.
• Greet guests and manage visitors.
• Coordinate meetings and events across teams and offices.
• Prepare reports, presentations, and budgets; edit documents for accuracy.
• Attend select meetings as adjunct member; track actions and follow up.
• Coordinate skip-level meetings and interactions between executives and employees.
• Assist with special projects.

Skills

Verbal communication

Written communication

Time management

Data management

Education

High school diploma or GED

Bachelor's or associate degree

Tools

Outlook

SharePoint

OneDrive

PowerPoint

Word

Excel

Job description

Ford Motor Company is seeking an experienced Executive Assistant to support senior leaders across North America in a hybrid work environment. You will manage calendars, coordinate communications, arrange travel, prepare materials, and help with meetings and events across time zones.

The ideal candidate has 3+ years' experience in executive support or project management, strong Microsoft software skills, and excellent written and verbal communication.