Executive Administrative Assistant - Hybrid & VIP Support

HYUNDAI Translead, Inc; Irvine (CA); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Hybrid flexibility

Vehicle perks

Health coverage

401(k) with company match

Life and disability insurance

Wellbeing resources

Career development

Volunteer time off

Job summary

Hyundai Capital America (HCA) seeks an Executive Administrative Assistant to support senior executives with calendars, travel, correspondence, and expense reporting in a fast-paced environment. You will manage meetings, events, VIP visitor logistics, and prepare presentation materials while handling confidential information with discretion.

This role requires strong MS Office skills and excellent communication and organizational abilities.

Qualifications

• Minimum 2–4 years related experience in executive support/administrative support in a corporate environment or equivalent related experience.
• High School Diploma; Bachelor’s degree is preferred or a combination of education and experience.
• Exhibits sound judgment, discretion, and confidentiality when supporting senior executives and handling sensitive information.
• Strong verbal and written communication skills with professional interaction to executives, employees, vendors, and external stakeholders.
• Strong organizational skills to prioritize deadlines, manage multiple tasks, and follow through independently.
• Proficient in Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint, to prepare correspondence, reports, and presentations.

Responsibilities

• Manage executive calendars, schedule appointments, coordinate travel arrangements, maintain itineraries, and handle executive correspondence.
• Support internal and external meetings, events, VIP visitor logistics, catering, materials, and coordination with stakeholders.
• Perform general office functions including copying, mailing, filing, data entry, proofreading, and presentation material preparation.
• Screen and transmit confidential information; exercise discretion in handling sensitive matters.
• Prepare and file expense reports; coordinate restaurant reservations, travel, and special administrative projects as needed.

Skills

Executive support

Microsoft Office

Communication skills

Organization

Education

High School Diploma

Bachelor's degree (preferred)

Tools

Outlook

Word

Excel

PowerPoint

Job description

Hyundai Capital America (HCA) seeks an Executive Administrative Assistant to support senior executives with calendars, travel, correspondence, and expense reporting in a fast-paced environment. You will manage meetings, events, VIP visitor logistics, and prepare presentation materials while handling confidential information with discretion.

This role requires strong MS Office skills and excellent communication and organizational abilities.