Executive Assistant

Ford Motor Company; Dearborn (MI); Hybrid; USD 72,000 - 121,000; Full time

Benefits offered by this job

Medical coverage

Dental coverage

Vision coverage

Prescription drug coverage

Flexible family care days

Parental leave

Back-up child care

Job summary

Ford Motor Company is seeking an experienced Executive Assistant to support senior leaders across North America in a hybrid work environment. You will manage calendars, coordinate communications, arrange travel, prepare materials, and help with meetings and events across time zones.

The ideal candidate has 3+ years' experience in executive support or project management, strong Microsoft software skills, and excellent written and verbal communication.

Qualifications

• High school diploma or GED.
• 3+ years of experience as an executive assistant or project manager.
• 3+ years of Microsoft software experience (Outlook, SharePoint, OneDrive, PowerPoint, Word, Excel).

Responsibilities

• Identify preferred support method for the Executive Leader and coordinate time efficiently.
• Manage the Executive Leader’s calendar and correspondence; resolve scheduling conflicts promptly.
• Maintain Outlook calendar, communications, and folders.
• Sort, screen, and distribute mail; curate reading material.
• Coordinate travel arrangements and expense reports.
• Prepare for meetings with materials and logistics for virtual attendees.
• Screen incoming calls and respond to emails as needed.
• Greet guests and manage visitors.
• Coordinate meetings and events across teams and offices.
• Prepare reports, presentations, and budgets; edit documents for accuracy.
• Attend select meetings as adjunct member; track actions and follow up.
• Coordinate skip-level meetings and interactions between executives and employees.
• Assist with special projects.

Skills

Verbal communication

Written communication

Time management

Data management

Education

High school diploma or GED

Bachelor's or associate degree

Tools

Outlook

SharePoint

OneDrive

PowerPoint

Word

Excel

Job description

In this position…

This role requires an individual who is flexible, resilient and uses good judgment. This individual must have a high level of integrity and discretion in handling highly confidential business and personal information. This individual must be professional, friendly, and welcoming when interacting with senior leaders across the globe. They should possess excellent time and data management skills to coordinate various email activities and meeting notices across time zones. They should be able to work independently and have a high standard for delivering quality results. They should adapt to change with a positive attitude, be a quick learner, and be self-motivated.

In this position…

This role requires an individual who is flexible, resilient and uses good judgment. This individual must have a high level of integrity and discretion in handling highly confidential business and personal information. This individual must be professional, friendly, and welcoming when interacting with senior leaders across the globe. They should possess excellent time and data management skills to coordinate various email activities and meeting notices across time zones. They should be able to work independently and have a high standard for delivering quality results. They should adapt to change with a positive attitude, be a quick learner, and be self-motivated. The successful candidate should have exceptional communication skills – both verbal and written – complete all tasks in a timely manner, understand how to prioritize, and be a problem solver. The candidate will need to understand the Company’s structure and will need to develop working relationships with other assistants, executive leaders, and operations partners. The candidate will be a valued member of the team and should be open to learning about the business beyond the day-to-day activities of the role.

What You'll Do…

• Identifies the preferred method of support for the Executive Leader and appropriately accommodates their working style. Partners with the Executive Leader to help them be efficient and effective with their time, consistently maintaining strong communication.
• Manages the Executive Leader’s calendar and correspondence; resolves scheduling conflicts in a timely manner and keeps the Executive Leader informed of changes and updates.
• Maintains, organizes, and archives Outlook calendar, communications, and folders as appropriate, keeping the Executive Leader well‑organised and aligned to Company records and retention schedules.
• Sorts, screens, and distributes incoming and outgoing mail for the Executive Leader. Highlights information of interest and/or curates reading material.
• Optimises travel arrangements (e.g., transportation, accommodations, agenda, visa/passports) based on the Executive Leader’s travel needs and preferences. Manages complex itineraries, including any changes. Completes related expense reports.
• Assists the Executive Leader with preparing for meetings, including preparing materials, obtaining materials in advance, distributing materials, and keeping the Executive Leader on schedule. Obtains appropriate support for virtual attendees as well as various media needs and other logistics.
• Screens incoming calls and responds to emails as needed.
• Greets and assists planned guests and manages unannounced visitors.
• Assists with coordinating and managing meetings and events such as staff meetings, HR Live Chats, off‑sites, team gatherings, etc., overseeing calendars, communication, technology, office space, logistics, and related follow‑up activities.
• Prepares, updates, and organizes information for inclusion in reports, correspondence, presentations, budgets, etc. Edits documents for accuracy, format, and arrangement of material.
• Participates as an adjunct member of the Executive Leader’s leadership team, including attending select meetings, taking notes, tracking assignments, and following up on assigned action items.
• Coordinates employee skip‑level meetings and other interactions between executives and employees when appropriate.
• Assists with special projects as needed.

You'll have…

• High school diploma or GED.
• 3+ years of experience as an executive assistant or project manager.
• 3+ years of Microsoft software experience (e.g., Outlook, SharePoint, OneDrive, PowerPoint, Word, Excel, and other related programs).

Even better, you may have…

• Bachelor's degree or professional associate’s degree.
• Excellent writing, editing, and proofreading skills.
• Learns new software systems and products/cloud tools with ease.
• Responsive, self‑starter; takes initiative in resolving issues or concerns.
• Detail‑oriented, organized, and excellent time‑management skills.
• Displays a high degree of integrity and maintains confidentiality of sensitive information.
• Works well independently with minimal supervision.
• Ability to work collegially and collaboratively within a team environment in an open‑concept office area.
• Comfortable interacting with all levels of the organization, from executive leadership to individual contributors.
• Ability to plan, prioritize, and support multiple assignments simultaneously.
• Willingness and flexibility to support across all North America time zones.

As an established global company, we offer the benefit of choice. You can choose what your Ford future will look like: will your story span the globe, or keep you close to home? Will your career be a deep dive into what you love, or a series of new teams and new skills? Will you be a leader, a changemaker, a technical expert, a culture builder…or all the above? No matter what you choose, we offer a work life that works for you, including:

• Immediate medical, dental, vision and prescription drug coverage
• Flexible family care days, paid parental leave, new parent ramp‑up programs, subsidised back‑up child care and more
• Family building benefits including adoption and surrogacy expense reimbursement, fertility treatments, and more
• Vehicle discount program for employees and family members and management leases
• Tuition assistance
• Established and active employee resource groups
• Paid time off for individual and team community service
• A generous schedule of paid holidays, including the week between Christmas and New Year’s Day
• Paid time off and the option to purchase additional vacation time.

This position is a salary grade 6 and ranges from $72,480-121,440.

Final determination of salary grade will be based on candidate's skills and experience, and base salary will be set within the applicable range according to job scope, responsibility and competitive market value.

Visa sponsorship is not available for this position.

Candidates for positions with Ford Motor Company must be legally authorized to work in the United States. Verification of employment eligibility will be required at the time of hire.

We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, age, sex, national origin, sexual orientation, gender identity, disability status or protected veteran status. In the United States, if you need a reasonable accommodation for the online application process due to a disability, please call 1-888-336-0660.

This position is hybrid. Candidates who are in commuting distance to a Ford hub location may be required to be onsite four or more days per week.