Executive Support Lead — Build the Function, Global Travel

TalentPartners; Miami (FL); Hybrid; USD 70,000 - 110,000; Full time

Benefits offered by this job

Competitive salary

Bonus potential

RSUs

Hybrid schedule with commuter benefits

International travel opportunities

Work-life balance

Exposure to ops/HR/board activities

Ground-up executive support function

Job summary

TalentPartners is seeking an experienced Executive Assistant to support four senior executives in South Florida. This role goes beyond traditional administrative work, handling calendars, travel, expenses, board materials, and office operations to streamline leadership workflows.

The ideal candidate is highly organized, discreet, and proactive, capable of building processes, coordinating across cultures and time zones, and contributing to operations and HR initiatives as the company grows.

Qualifications

• Experience supporting multiple senior executives.
• Exceptional organization and attention to detail.
• Strong communication, judgment, and interpersonal skills.
• Ability to create structure within a growing company.
• Proactive, resourceful, and able to work independently.
• Capable of handling confidential information.
• Comfortable working across cultures, time zones, and leadership styles.
• Interest in expanding into operations, HR and related areas.

Responsibilities

• Manage calendars, meetings, appointments, and priorities for four executives.
• Coordinate domestic and international travel.
• Prepare expense reports and oversee executive administrative needs.
• Support board meetings, materials, and communications.
• Assist with management of the Brickell office.
• Coordinate executive lunches, events, and company activities.
• Create policies, processes, and procedures for the executive function.
• Serve as a liaison between executives, employees, partners, and external stakeholders.
• Support select operational, HR, and public relations initiatives.
• Anticipate executive needs and resolve issues independently.

Skills

Calendar management

Travel coordination

Board materials preparation

Executive support

Process improvement

Confidential handling

Job description

TalentPartners is seeking an experienced Executive Assistant to support four senior executives in South Florida. This role goes beyond traditional administrative work, handling calendars, travel, expenses, board materials, and office operations to streamline leadership workflows.

The ideal candidate is highly organized, discreet, and proactive, capable of building processes, coordinating across cultures and time zones, and contributing to operations and HR initiatives as the company grows.