Executive Support / Junior Office Manager

Dynamics Executive Search; Dallas (TX); Hybrid; USD 70,000 - 90,000; Full time

Job summary

Executive Support / Junior Office Manager role in Dallas is a high-visibility, hybrid position supporting a senior banker while helping run day-to-day office operations in a fast-paced investment banking environment.

The ideal candidate will be polished, proactive, service-oriented, and highly organized; you will serve as the go-to resource for the office, anticipate needs, and support senior professionals in a client-service setting.

Qualifications

• 1-5 years of experience in executive support, office coordination, or front-of-house roles.
• Polished, proactive, service-oriented, and highly organized with strong attention to detail.
• Excellent communication and client-service mindset.

Responsibilities

• Provide direct support to bankers in the Dallas office.
• Manage calendars, schedule meetings, and anticipate conflicts and priorities.
• Coordinate domestic and international travel, including flights, ground transportation, and lodging.
• Prepare and submit monthly expense reports through Concur and reconcile corporate card payments.
• Answer and direct incoming calls and handle requests for supported professionals.

Skills

Executive support

Office coordination

Client service

Calendar management

Travel coordination

Tools

Concur

Job description

Executive Support / Junior Office Manager

A leading boutique investment bank is looking to hire an Executive Support / Junior Office Manager for its Dallas office.

This is a highly visible, hybrid role supporting a newly hired senior banker while also helping manage the day-to-day flow of the office. The role offers strong exposure to senior professionals, client-facing activity, and the daily operations of a fast-paced investment banking environment.

The ideal candidate is polished, proactive, service-oriented, and highly organized. This person should enjoy being the go-to resource for the office, anticipate needs before they arise, and be comfortable supporting senior professionals in a client-service-oriented setting.

Responsibilities include:

Executive Support

• Provide direct support to bankers in the Dallas office
• Manage calendars, schedule meetings, and anticipate conflicts and priorities
• Coordinate domestic and international travel, including flights, ground transportation, and lodging
• Prepare and submit monthly expense reports through Concur and reconcile corporate card payments
• Answer and direct incoming calls and handle requests on behalf of supported professionals

Office Management & Operations

• Support the smooth daily operation of the Dallas office
• Monitor and order office and pantry supplies
• Coordinate deliveries, vendors, facilities needs, and building management requests
• Reserve and prepare meeting rooms, including catering and audio-visual setup
• Help maintain a professional, organized, and welcoming office environment
• Assist with office events, client meetings, and team functions

Front-of-House & Client Experience

• Serve as the welcoming first point of contact for clients, visitors, and guests
• Coordinate visitor access and help ensure a seamless guest experience
• Keep reception, conference rooms, pantry, and shared spaces clean, stocked, and presentable
• Respond to general inquiries and direct guests or calls appropriately

Ad Hoc Projects

• Take on special projects and initiatives as needed
• Support process improvements and help implement new tools and ideas
• Step in wherever needed with a flexible, can-do attitude

Ideal Candidate:

• 1-5 years of experience in executive support, office coordination, office management, reception, or front-of-house support
• Strong attention to detail and ability to stay organized across multiple priorities
• Polished communication style and strong client-service mindset
• Proactive, dependable, and able to operate several steps ahead
• Comfortable working in a highly visible role with exposure to senior professionals

This is a great opportunity for someone who enjoys a blended executive support and office management role within a professional, fast-paced investment banking environment.