Executive Assistant - Investment Banking

Burnett Staffing Specialists; Houston (TX); Hybrid; USD 80,000 - 90,000; Full time

Benefits offered by this job

Full benefits

401(k)

Paid parking

Job summary

Burnett Staffing Specialists is seeking a proactive Executive Assistant in Houston, TX, to support senior leaders in their Investment Banking division. This candidate will require strong communication skills, organizational abilities, and prior experience supporting senior executives smoothly while handling multiple priorities.

The role involves managing calendars, arranging meetings, and coordinating travel, with a competitive salary range of $80,000 - $90,000 and full benefits. The position requires a hybrid work schedule within an investment banking environment.

Qualifications

• Prior experience supporting senior-level executives.
• Ability to handle confidential information.
• Proactive mindset with initiative.

Responsibilities

• Manage administrative and clerical functions.
• Coordinate executive calendars across time zones.
• Arrange travel and prepare itineraries.

Skills

Proficiency in Microsoft Office Suite

Strong organizational skills

Exceptional attention to detail

Strong communication skills

Problem-solving skills

Ability to manage competing priorities

Experience with CRM systems

Team player

Job description

Executive Assistant – Investment Banking

Houston, TX

A leading investment banking platform is seeking a proactive Executive Assistant to support senior leaders within its Investment Banking division. The ideal candidate will exercise strong judgment, demonstrate exceptional communication skills, and maintain a high level of professionalism. This role requires the ability to manage multiple priorities, maintain strict confidentiality, and perform effectively in a fast‑paced, constantly evolving environment. The successful candidate will have prior experience supporting senior‑level executives and interacting with both internal stakeholders and external clients.

Responsibilities

• Manage a wide range of administrative, clerical, and business support functions
• Handle incoming calls and direct inquiries to appropriate parties
• Coordinate and maintain complex executive calendars across multiple time zones
• Support internal and external meetings, conference calls, and presentations
• Arrange domestic and international travel and prepare detailed itineraries
• Process a high volume of expense reports accurately and efficiently
• Utilize CRM and internal systems for tracking and administrative support (training provided as needed)
• Prepare correspondence, reports, and other business documents as required
• Support ad‑hoc projects and perform additional duties as assigned

Qualifications

• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
• Experience with CRM preferred, with willingness to learn new systems
• Strong organizational, communication, interpersonal, and problem‑solving skills
• Exceptional attention to detail with the ability to manage competing priorities
• Ability to handle confidential information with discretion and professionalism
• Proactive mindset with the ability to anticipate needs and take initiative
• Strong team player with a positive, adaptable approach to changing priorities
• Comfortable working in a high‑volume, fast‑paced investment banking environment
• Hands‑on attitude with willingness to support across all responsibilities to ensure team success

Salary: $80,000 - $90,000

Type: Direct hire

Hours/Schedule: Monday - Friday, 8 a.m. – 5 p.m., Hybrid Schedule

Benefits: Full benefits and 401(k). Paid parking