Executive Assistant

Horn Solutions; Dallas (TX); On-site; USD 50,000 - 56,000; Full time

Job summary

BG Staffing is seeking an Executive Assistant in Dallas, TX to provide comprehensive administrative and operational support to the executive team while helping the office run efficiently and professionally. This role is ideal for someone who thrives in a fast-paced environment, has excellent judgment and communication skills, and can effectively manage competing priorities.

The successful candidate will serve as a key administrative partner to executives while also overseeing day-to-day office

Qualifications

• 5+ years of office management or executive support experience.
• Proficiency with MS Office and calendar management.
• Experience supporting C-suite or senior leadership.

Responsibilities

• Provide high-level administrative support to executives and senior leadership.
• Manage complex calendars, meetings, appointments, and scheduling priorities.
• Coordinate meetings, including agendas, materials, and spaces.
• Arrange domestic travel, including flights, hotels, and itineraries.
• Prepare reports, presentations, and business documents.
• Assist with expense reports, invoices, and other admin tasks.
• Handle confidential information with discretion.
• Serve as a professional point of contact for executives, clients, and vendors.
• Oversee daily office operations and onboarding logistics.

Skills

Proactive mindset

Excellent communication

Detail-oriented

Organizational skills

Education

Bachelor's degree or equivalent

Tools

Microsoft Office Suite

Outlook

Calendar management

Job description

Executive Assistant

Location: Dallas, TX 75219

Pay Range: $36.00-$40.86 an hour DOE

Length: Contract to hire

Position Summary

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide comprehensive administrative and operational support to the executive team while ensuring the office runs efficiently and professionally. This role is ideal for someone who thrives in a fast-paced environment, has excellent judgment and communication skills, and can effectively manage competing priorities. The successful candidate will serve as a key administrative partner to executives while also overseeing day-to-day office operations.

Key Responsibilities

Executive Support

• Provide high-level administrative support to executives and senior leadership.


• Manage complex calendars, meetings, appointments, and scheduling priorities.


• Coordinate internal and external meetings, including preparing agendas, materials, and meeting spaces.


• Arrange domestic and international travel, including flights, hotels, transportation, and itineraries.


• Prepare correspondence, reports, presentations, and other business documents.


• Assist with expense reports, invoices, and other administrative tasks.


• Handle confidential and sensitive information with discretion and professionalism.


• Serve as a professional point of contact for executives, clients, vendors, and business partners.


• Anticipate executive needs and proactively address administrative requirements.

Office Management

• Oversee daily office operations to ensure a professional, organized, and welcoming workplace.


• Manage office supplies, equipment, furnishings, and vendor relationships.


• Ensure Business Cards and Name tags are ordered when needed.


• Manage incoming calls, mail, deliveries, and visitors.


• Coordinate office events, meetings, lunches, celebrations, and company functions.


• Maintain office policies, procedures, and organizational systems.


• Assist with onboarding logistics for new employees, including workspace, supplies, technology, and access.


• Maintain accurate records and administrative files.

Administrative & Organizational Support

• Assist with special projects and company initiatives as assigned.


• Coordinate projects involving multiple departments and stakeholders.


• Maintain calendars, contact lists, organizational documents, and other records.


• Help improve administrative processes and identify opportunities for greater efficiency.


• Assist with company communications and employee events when needed.


• Provide general administrative support to leadership and other departments as appropriate.

Qualifications

• 5+ years of experience in office management, executive assistance, administrative support, or a related role.


• Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.


• Experience supporting C-suite executives or senior leadership.


• Experience in commercial real estate, real estate development, professional services, or a similar industry.


• Experience coordinating corporate events and employee activities.


• Experience managing office vendors, facilities, or building relationships.


• Bachelor's degree or equivalent professional experience.

BG Staffing is an Equal Opportunity Employer. We are committed to providing equal opportunities for employment to all qualified people, regardless of race, color, national origin, religion, sex, age, disability status, veteran status, genetic information, or any other characteristic protected by applicable federal, state, or local law. BG Staffing uses artificial intelligence (AI) and other automated decision-support tools to assist in the recruiting and hiring process. See https://www.bgsf.com/ai-notice for more details.