Executive Support & Diary Coordinator

Ministry of Justice; North Carolina; On-site; USD 40,000 - 60,000; Full time

Job summary

The Ministry of Justice is seeking a Management Coordinator to support the North East Prison Group Director with diary management, administration, and stakeholder liaison. The role requires delivering timely, professional support to the Director and team.

Responsibilities include prioritising meetings, preparing briefs and reports, handling confidential information, and producing accurate minutes and papers for meetings.

Qualifications

• Experience providing diary management and executive support.
• Experience handling confidential information with discretion.
• Strong written and verbal communication skills.

Responsibilities

• Manage director's diary and coordinate appointments with staff, stakeholders, and the public.
• Arrange meetings, travel, and accommodation; maintain travel cost spreadsheets.
• Prepare ministerial briefs, reports and minutes; type and edit documents.
• Receive and handle calls; maintain professional communication channels.
• Take minutes at meetings and distribute high-quality notes.

Job description

The Ministry of Justice is seeking a Management Coordinator to support the North East Prison Group Director with diary management, administration, and stakeholder liaison. The role requires delivering timely, professional support to the Director and team.

Responsibilities include prioritising meetings, preparing briefs and reports, handling confidential information, and producing accurate minutes and papers for meetings.